St. Charles County - Print and Mail Annual Property Tax Billing - IFB 26-116 (2026)
St. Charles CountyCounty · St. Charles, MO- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Kurt Mandernach
- (636) 949-7589
The 30-second brief
St. Charles County is seeking bids for Print and Mail Annual Property Tax Billing, including personal property and real estate tax statements. The project involves printing, folding, inserting, presorting, and delivering approximately 340,000 bills resulting in around 270,000 statements across multiple tax statement types, utilizing specified XML data formats, FTP uploads, scan lines, and USPS automation mail requirements. Bids are due by October 8, 2026, at 3:00 PM, with questions submitted in writing to Kurt Mandernach. The contract term is an initial 12-month period with four optional 12-month renewal periods, subject to prevailing wage requirements and Buy American provisions.
Print and Mail Annual Property Tax Billing (Personal Property and Real Estate bills, Remittance Envelopes, Outer Envelopes)
Lowest responsive, responsible bidder
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Summary
St.
Charles County is seeking bids for Print and Mail Annual Property Tax Billing, including personal property and real estate tax statements. The project involves printing, folding, inserting, presorting, and delivering approximately 340,000 bills resulting in around 270,000 statements across multiple tax statement types, utilizing specified XML data formats, FTP uploads, scan lines, and USPS automation mail requirements. Bids are due by October 8, 2026, at 3:00 PM, with questions submitted in writing to Kurt Mandernach. The contract term is an initial 12-month period with four optional 12-month renewal periods, subject to prevailing wage requirements and Buy American provisions.
EVALUATION CRITERIA
Lowest responsive, responsible bidder
REQUIRED DELIVERABLES
Print and Mail Annual Property Tax Billing (Personal Property and Real Estate bills, Remittance Envelopes, Outer Envelopes)
REQUIRED ATTACHMENTS
5- Signed bid copies
- E-Verify MOU signature page and affidavit
- Anti-Discrimination Against Israel Act Certification
- Buy American Certificate (Exhibit A)
- Sample bill and envelope
- Submit to
- St. Charles County Finance Department, 201 North Second Street, Room 541, St. Charles, MO 63301
- Duration
- 12 months
- Scope location
- St. Charles, MO
Questions about this BID
How do I respond to this Bid from St. Charles County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: St. Charles County Finance Department, 201 North Second Street, Room 541, St. Charles, MO 63301. For questions, contact Kurt Mandernach.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including St. Charles County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kurt Mandernach at (636) 949-7589. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Print and Mail Annual Property Tax Billing (Personal Property and Real Estate bills, Remittance Envelopes, Outer Envelopes). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Charles County?
All active and historical solicitations from St. Charles County are tracked and searchable. As a county agency, St. Charles County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed bid copies, E-Verify MOU signature page and affidavit, Anti-Discrimination Against Israel Act Certification, Buy American Certificate (Exhibit A), sample bill and envelope. Review the full document from St. Charles County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Charles, MO. Review the full solicitation for detailed scope requirements.