Southwestern Commission Council of Governments - On-Call Engineering and Architectural Services - 2026
Southwestern CommissionLocal Agency · Sylva, NC- Due
- Oct 16, 2026
- Deadline passed
- Primary contact
- Anne Wade
The 30-second brief
The Southwestern Commission Council of Governments is seeking qualified engineering and architecture firms on an as-needed basis to produce Preliminary Engineering Reports (PER) and Preliminary Architectural Reports (PAR) to support disaster recovery funding following Hurricane Helene. Up to $600,000 is available for preparing reports for eligible projects including public water and sewer systems, bridge and roadway improvements, rail and freight infrastructure, industrial parks, communications and broadband systems, and workforce development facilities in North Carolina counties. Responses are due by October 16, 2026, at 5:00 p.m., with questions due by October 15, 2026, at 3:00 p.m. Submissions should be sent to Anne Wade via email at [email protected] or via thumb drive.
Relevant experience, expertise, and qualification of the firm and project team members (25 points), Qualifications of designated project manager(s) (25 points), Reference check and performance on similar contracts/projects (10 points), Project management approach and process, including speed of PER development (20 points), Project team location (20 points)
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Summary
The Southwestern Commission Council of Governments is seeking qualified engineering and architecture firms on an as-needed basis to produce Preliminary Engineering Reports (PER) and Preliminary Architectural Reports (PAR) to support disaster recovery funding following Hurricane Helene.
Up to $600,000 is available for preparing reports for eligible projects including public water and sewer systems, bridge and roadway improvements, rail and freight infrastructure, industrial parks, communications and broadband systems, and workforce development facilities in North Carolina counties. Responses are due by October 16, 2026, at 5:00 p.m., with questions due by October 15, 2026, at 3:00 p.m. Submissions should be sent to Anne Wade via email at [email protected] or via thumb drive.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Three professional references
- Narrative including firm's history
- Qualifications
- Experience
- Staff
- Speed of delivery
- Location
- Rate schedule
- Submit to
- [email protected]
- Scope location
- Sylva, NC
- Reported agency
- Southwestern Commission Council of Governments
Questions about this RFQ
How do I respond to this RFQ from Southwestern Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Anne Wade.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Southwestern Commission in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anne Wade. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, expertise, and qualification of the firm and project team members (25 points), Qualifications of designated project manager(s) (25 points), Reference check and performance on simi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwestern Commission?
All active and historical solicitations from Southwestern Commission are tracked and searchable. As a local agency agency, Southwestern Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: three professional references, narrative including firm's history, qualifications, experience, staff, speed of delivery, location, rate schedule. Review the full document from Southwestern Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sylva, NC. Review the full solicitation for detailed scope requirements.