Southwest Minnesota State University University-Wide Ticketing & Event Management Solution - SRC-MNSU-2027-000629-RFP
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Southwest Minnesota State University is requesting proposals for a comprehensive, cloud-based ticketing and event management platform to support university event operations across multiple campus departments and venues, including athletics, student activities, theatre and dance, performing arts, and conferences. The selected SaaS solution must provide centralized capabilities with decentralized operational control, mobile and digital ticketing, reserved seating, general admission, season tickets, custom university branding, SSO integration, payment processing, and comprehensive reporting. Proposals are due by September 23, 2026, at 2:00 PM CDT, with a contract term of three years and options to renew for up to two additional years.
Adherence to terms and conditions 10%, Price-cost and overall value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing/CRM, Implementation Plan) 40%, Qualifications of company and personnel 10%, Accessibility compliance (VPAT) 10%
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Summary
Southwest Minnesota State University is requesting proposals for a comprehensive, cloud-based ticketing and event management platform to support university event operations across multiple campus departments and venues, including athletics, student activities, theatre and dance, performing arts, and conferences.
The selected SaaS solution must provide centralized capabilities with decentralized operational control, mobile and digital ticketing, reserved seating, general admission, season tickets, custom university branding, SSO integration, payment processing, and comprehensive reporting. Proposals are due by September 23, 2026, at 2:00 PM CDT, with a contract term of three years and options to renew for up to two additional years.
EVALUATION CRITERIA
Adherence to terms and conditions 10%, Price-cost and overall value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing/CRM, Implementation Plan) 40%, Qualifications of company and personnel 10%, Accessibility compliance (VPAT) 10%
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements declaration page
- Technical/Functional Requirements spreadsheet
- VPAT form
- Supplier Diversity Form
- Submit to
- Minnesota State e-procurement system
- Duration
- 60 months
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State e-procurement system. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to terms and conditions 10%, Price-cost and overall value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing/CRM, Implementation Plan) 40%, Qualificati..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements declaration page, Technical/Functional Requirements spreadsheet, VPAT form, Supplier Diversity Form. Review the full document from Southwest Minnesota State University for the complete list.