Southern University and A&M College - Charter Bus Services Band Travel for Away Football Games - Bid #10363
Southern University And A & M CollegeHigher Ed · Baton Rouge, LA- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 3 years
- Primary contact
- Linda Antoine
- (225) 771-2804
The 30-second brief
Southern University and A&M College is seeking bids for charter bus services for band travel for away football games under Bid Number 10363. The scope includes providing 55-passenger motor coaches with uniformed drivers to transport the Southern University Marching Band to destinations including Jackson, Mississippi; Prairie View, Texas; Houston, Texas; Tallahassee, Florida; New Orleans, Louisiana (Bayou Classic); and a contingent SWAC Championship. Buses must be five years old or newer, equipped with air conditioning, heat, clean restrooms, working VHS/DVD/CD players, Wi-Fi, and in-motion satellite with Direct TV. Bids are due by September 16, 2026, at 10:30 AM, with inquiries due by September 9, 2026, by 5:00 PM. The contract includes an option for two (2) additional twelve (12) month periods.
Six (6) 55-passenger motor coaches for trip 1 (September 25-27, 2026, Jackson, MS), Six (6) 55-passenger motor coaches for trip 2 (October 10-11, 2026, Prairie View, TX), Six (6) 55-passenger motor coaches for trip 3 (October 24-25, 2026, Houston, TX), Six (6) 55-passenger motor coaches for trip 4 (October 31 - November 1, 2026, Tallahassee, FL), Six (6) 55-passenger motor coaches for trip 5 (November 27-29, 2026, New Orleans, LA), Six (6) 55-passenger motor coaches for trip 6 (December 6, 2026, SWAC Championship, Contingent)
All or none basis or award per trip
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Summary
Southern University and A&M College is seeking bids for charter bus services for band travel for away football games under Bid Number 10363.
The scope includes providing 55-passenger motor coaches with uniformed drivers to transport the Southern University Marching Band to destinations including Jackson, Mississippi; Prairie View, Texas; Houston, Texas; Tallahassee, Florida; New Orleans, Louisiana (Bayou Classic); and a contingent SWAC Championship. Buses must be five years old or newer, equipped with air conditioning, heat, clean restrooms, working VHS/DVD/CD players, Wi-Fi, and in-motion satellite with Direct TV. Bids are due by September 16, 2026, at 10:30 AM, with inquiries due by September 9, 2026, by 5:00 PM. The contract includes an option for two (2) additional twelve (12) month periods.
EVALUATION CRITERIA
All or none basis or award per trip
REQUIRED DELIVERABLES
Six (6) 55-passenger motor coaches for trip 1 (September 25-27, 2026, Jackson, MS), Six (6) 55-passenger motor coaches for trip 2 (October 10-11, 2026, Prairie View, TX), Six (6) 55-passenger motor coaches for trip 3 (October 24-25, 2026, Houston, TX), Six (6) 55-passenger motor coaches for trip 4 (October 31 - November 1, 2026, Tallahassee, FL), Six (6) 55-passenger motor coaches for trip 5 (November 27-29, 2026, New Orleans, LA), Six (6) 55-passenger motor coaches for trip 6 (December 6, 2026, SWAC Championship, Contingent)
REQUIRED ATTACHMENTS
3- Bid Form SU 001
- Certificate of insurance
- Signature authority document/board resolution or LA Secretary of State Registration
- Submit to
- http://www.sus.edu/bidcertification
- Scope location
- Baton Rouge, LA
- Reported agency
- Southern University and A&M College
Questions about this BID
How do I respond to this Bid from Southern University And A & M College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://www.sus.edu/bidcertification. For questions, contact Linda Antoine.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Southern University And A & M College in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Antoine at (225) 771-2804. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Six (6) 55-passenger motor coaches for trip 1 (September 25-27, 2026, Jackson, MS), Six (6) 55-passenger motor coaches for trip 2 (October 10-11, 2026, Prairie View, TX), Six (6) 55-passenger motor coaches for trip 3 (October 24-25, 2026, Houston, TX), Six (6) 55-passenger motor coaches for trip 4 (. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "All or none basis or award per trip" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southern University And A & M College?
All active and historical solicitations from Southern University And A & M College are tracked and searchable. As a higher ed agency, Southern University And A & M College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form SU 001, Certificate of insurance, Signature authority document/board resolution or LA Secretary of State Registration. Review the full document from Southern University And A & M College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baton Rouge, LA. Review the full solicitation for detailed scope requirements.