Southeast Polk Community School District Fire Safety Inspection and Cleaning RFP 2026
Southeast Polk Community School DistrictSchool · Pleasant Hill, IA- Due
- Apr 22, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Sara Salvini
The 30-second brief
Southeast Polk Community School District is seeking proposals for annual inspection, testing, and maintenance of fire safety systems, including kitchen hood cleaning, fire suppression systems, and portable fire extinguishers, to ensure compliance with NFPA standards and local fire codes.
Bid Form (Attachment A), Attachments A through E, Completed bid documents, Cleaning verification report, Inspection reports, Photographic documentation, Annual compliance report, Inspection logs, Electronic inventory, Certificates of insurance
Lowest responsive and responsible total aggregate bid
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Summary
Southeast Polk Community School District is seeking proposals for annual inspection, testing, and maintenance of fire safety systems, including kitchen hood cleaning, fire suppression systems, and portable fire extinguishers, to ensure compliance with NFPA standards and local fire codes.
EVALUATION CRITERIA
Lowest responsive and responsible total aggregate bid
REQUIRED DELIVERABLES
10- Bid Form (Attachment A)
- Attachments A through E
- Completed bid documents
- Cleaning verification report
- Inspection reports
- Photographic documentation
- Annual compliance report
- Inspection logs
- Electronic inventory
- Certificates of insurance
REQUIRED ATTACHMENTS
6- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Duration
- 12 months
- Scope location
- Altoona, Pleasant Hill, Des Moines, Mitchellville, Runnells
Questions about this RFP
How do I respond to this RFP from Southeast Polk Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Sara Salvini.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southeast Polk Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Salvini. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form (Attachment A), Attachments A through E, Completed bid documents, Cleaning verification report, Inspection reports, Photographic documentation, Annual compliance report, Inspection logs, Electronic inventory, Certificates of insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible total aggregate bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southeast Polk Community School District?
All active and historical solicitations from Southeast Polk Community School District are tracked and searchable. As a school agency, Southeast Polk Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F. Review the full document from Southeast Polk Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Altoona, Pleasant Hill, Des Moines, Mitchellville, Runnells. Review the full solicitation for detailed scope requirements.