Southampton County Public Schools Health Saving Account Administrator RFP 2026-HSA
Southampton County Public SchoolsSchool · Courtland, VA- Due
- May 15, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 3 years
- Primary contact
- Michael Allen
- (757) 653-2692
The 30-second brief
Southampton County Public Schools is soliciting proposals for a Health Savings Account (HSA) administrator to serve approximately 300 employees. The contract term is three years starting July 1, 2026.
HSA administration services, Employee education, Reporting, Tax reports, Reimbursement processing
Ability to administer plan (25%), Experience of staff (25%), Financial stability (25%), Experience with similar contracts (15%), Ease of use (10%)
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Summary
Southampton County Public Schools is soliciting proposals for a Health Savings Account (HSA) administrator to serve approximately 300 employees. The contract term is three years starting July 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- HSA administration services
- Employee education
- Reporting
- Tax reports
- Reimbursement processing
REQUIRED ATTACHMENTS
7- Cover letter
- Complete copy of RFP
- References
- Audited financial statement
- Resume/bio of principals
- Attachment A Signature Form
- Attachment B Affidavit
- Submit to
- Southampton County Public School Board, 21308 Plank Rd, Courtland, VA 23837
- Scope location
- Courtland, VA
Questions about this RFP
How do I respond to this RFP from Southampton County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Southampton County Public School Board, 21308 Plank Rd, Courtland, VA 23837. For questions, contact Michael Allen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southampton County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Allen at (757) 653-2692. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HSA administration services, Employee education, Reporting, Tax reports, Reimbursement processing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to administer plan (25%), Experience of staff (25%), Financial stability (25%), Experience with similar contracts (15%), Ease of use (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southampton County Public Schools?
All active and historical solicitations from Southampton County Public Schools are tracked and searchable. As a school agency, Southampton County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Complete copy of RFP, References, Audited financial statement, Resume/bio of principals, Attachment A Signature Form, Attachment B Affidavit. Review the full document from Southampton County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Courtland, VA. Review the full solicitation for detailed scope requirements.