South Bay Union School District Network Equipment RFQ 2026-1 - ERATE Eligible Network Equipment 2026
South Bay UnionSchool · Imperial Beach, CA- Due
- Dec 9, 2026
- 33 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Oliveira
The 30-second brief
South Bay Union School District is soliciting quotes for E-Rate eligible network equipment and materials under RFQ 2026-1 for E-Rate Funding Year 2027. The project requires miscellaneous network hardware including Aruba/HPE power supplies and APC sealed lead acid batteries, complete with bill of materials, shipping, and sales tax. Bids are due by December 9, 2026, at 1:00 PM, with vendor questions due by November 27, 2026. The contract term runs from July 1, 2027, through September 30, 2028, with two optional one-year extensions. Submissions must include signed Attachment 1 Detail Pricing Form and Attachment 2 Proposal Form along with a valid SPIN number. Evaluation is based on E-rate eligible cost (40%), service levels and financial soundness (20%), ability to deliver within timeframe (20%), previous experience with district (10%), and E-rate program references (10%).
Aruba Networking 5400R 1100W PoE+ zl2 Power Supply (Qty 4), SEALED LEAD ACID BATTERY FOR APC RBC115 (Qty 20), SEALED LEAD ACID BATTERY FOR APC RBC117 (Qty 15)
40% ERATE Eligible Cost, 20% Service Levels & financial soundness, 20% Ability to deliver services within desired timeframe, 10% Previous Experience with District, 10% References and Experience with E-Rate Program
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Summary
South Bay Union School District is soliciting quotes for E-Rate eligible network equipment and materials under RFQ 2026-1 for E-Rate Funding Year 2027.
The project requires miscellaneous network hardware including Aruba/HPE power supplies and APC sealed lead acid batteries, complete with bill of materials, shipping, and sales tax. Bids are due by December 9, 2026, at 1:00 PM, with vendor questions due by November 27, 2026. The contract term runs from July 1, 2027, through September 30, 2028, with two optional one-year extensions. Submissions must include signed Attachment 1 Detail Pricing Form and Attachment 2 Proposal Form along with a valid SPIN number. Evaluation is based on E-rate eligible cost (40%), service levels and financial soundness (20%), ability to deliver within timeframe (20%), previous experience with district (10%), and E-rate program references (10%).
EVALUATION CRITERIA
5- 40% ERATE Eligible Cost
- 20% Service Levels & financial soundness
- 20% Ability to deliver services within desired timeframe
- 10% Previous Experience with District
- 10% References and Experience with E-Rate Program
REQUIRED DELIVERABLES
Aruba Networking 5400R 1100W PoE+ zl2 Power Supply (Qty 4), SEALED LEAD ACID BATTERY FOR APC RBC115 (Qty 20), SEALED LEAD ACID BATTERY FOR APC RBC117 (Qty 15)
REQUIRED ATTACHMENTS
Detail Pricing Form (Attachment 1), Proposal Form (Attachment 2)
- Submit to
- South Bay Union School District, Attn: Jennifer Oliveira, 601 Elm Ave, Imperial Beach, CA 91932
- Duration
- 15 months
- Scope location
- Imperial Beach, CA
- Reported agency
- South Bay Union School District
Questions about this RFQ
How do I respond to this RFQ from South Bay Union?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: South Bay Union School District, Attn: Jennifer Oliveira, 601 Elm Ave, Imperial Beach, CA 91932. For questions, contact Jennifer Oliveira.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including South Bay Union in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Oliveira. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Aruba Networking 5400R 1100W PoE+ zl2 Power Supply (Qty 4), SEALED LEAD ACID BATTERY FOR APC RBC115 (Qty 20), SEALED LEAD ACID BATTERY FOR APC RBC117 (Qty 15). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "40% ERATE Eligible Cost, 20% Service Levels & financial soundness, 20% Ability to deliver services within desired timeframe, 10% Previous Experience with District, 10% References and Experience with E..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South Bay Union?
All active and historical solicitations from South Bay Union are tracked and searchable. As a school agency, South Bay Union regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detail Pricing Form (Attachment 1), Proposal Form (Attachment 2). Review the full document from South Bay Union for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Imperial Beach, CA. Review the full solicitation for detailed scope requirements.