Snow Removal Ridgewater Willmar Campus - SRC-RWC-2026-000607-RFP (2026)
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Jul 29, 2026
- Deadline passed
- Posted
- Jul 10, 2026
- Contract term
- 3 years
- Primary contact
- Kip Oveson
- (320) 222-6930
The 30-second brief
Southwest Minnesota State University is seeking proposals for a three-year contract for snow removal and plowing services at Ridgewater College Willmar Campus under solicitation SRC-RWC-2026-000607-RFP. The scope encompasses clearing parking areas, drives, entrances, and receiving areas for snow accumulation of 2.0 inches or more by 7:00 a.m., along with on-call services during holidays and breaks. Vendors must submit equipment listings with hourly rates, pricing per equipment piece, company profile references, and proof of liability and worker's compensation insurance. A pre-award informational meeting is scheduled for July 22, 2026, at 11 a.m. at the Willmar campus, and proposals are due by July 29, 2026. Evaluation factors prioritize cost and value, work plan, and respondent qualifications.
Adherence to Minnesota State Terms and Conditions (10), Work Plan (30), Cost/Value (35), Qualifications of Respondent and its personnel (20), Completeness, thoroughness and detail of the response (10)
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Summary
Southwest Minnesota State University is seeking proposals for a three-year contract for snow removal and plowing services at Ridgewater College Willmar Campus under solicitation SRC-RWC-2026-000607-RFP. The scope encompasses clearing parking areas, drives, entrances, and receiving areas for snow accumulation of 2.0 inches or more by 7:00 a.m., along with on-call services during holidays and breaks.
Vendors must submit equipment listings with hourly rates, pricing per equipment piece, company profile references, and proof of liability and worker's compensation insurance. A pre-award informational meeting is scheduled for July 22, 2026, at 11 a.m. at the Willmar campus, and proposals are due by July 29, 2026. Evaluation factors prioritize cost and value, work plan, and respondent qualifications.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3- Affidavit of Non-Collusion
- Affirmative Action Requirements declaration page
- Snow removal bid form
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CD16QuG4QfBApYB6QwWJx2MgHf6kpoKifL4r2LJdaAQ
- Duration
- 36 months
- Scope location
- Willmar, MN
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CD16QuG4QfBApYB6QwWJx2MgHf6kpoKifL4r2LJdaAQ. For questions, contact Kip Oveson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kip Oveson at (320) 222-6930. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Minnesota State Terms and Conditions (10), Work Plan (30), Cost/Value (35), Qualifications of Respondent and its personnel (20), Completeness, thoroughness and detail of the response (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements declaration page, snow removal bid form. Review the full document from Southwest Minnesota State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Willmar, MN. Review the full solicitation for detailed scope requirements.