Southwest Minnesota State University Athletic Equipment, Uniforms and Apparel RFP - SRC-MSUM-2026-000602-RFP
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jun 26, 2026
- Contract term
- 3 years
- Primary contact
- Christina Lien
The 30-second brief
Southwest Minnesota State University Moorhead seeks proposals for athletic equipment, game day uniforms, apparel, footwear, leisurewear, and limited edition/exclusive lines for intercollegiate athletic teams. The scope includes competition uniforms, practice jerseys, compression gear, spirit wear, fan merchandise, basketballs, footballs, helmets, shoulder pads, volleyballs, and softballs, alongside online store support and merchandising sales. The anticipated budget is $250,000 per year for a 3 to 5-year contract term. Submission deadline is July 31, 2026. Evaluation criteria include pricing discounts (25%), brand recognition (20%), customer service (15%), support infrastructure (15%), revenue sharing (15%), adherence to terms (5%), and supplier diversity (5%).
Discount/Pricing 25%, Brand Recognition 20%, Customer Service 15%, Support Infrastructure 15%, Revenue 15%, Adherence to Minnesota State Terms and Conditions 5%, Supplier Diversity 5%
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Summary
Southwest Minnesota State University Moorhead seeks proposals for athletic equipment, game day uniforms, apparel, footwear, leisurewear, and limited edition/exclusive lines for intercollegiate athletic teams.
The scope includes competition uniforms, practice jerseys, compression gear, spirit wear, fan merchandise, basketballs, footballs, helmets, shoulder pads, volleyballs, and softballs, alongside online store support and merchandising sales. The anticipated budget is $250,000 per year for a 3 to 5-year contract term. Submission deadline is July 31, 2026. Evaluation criteria include pricing discounts (25%), brand recognition (20%), customer service (15%), support infrastructure (15%), revenue sharing (15%), adherence to terms (5%), and supplier diversity (5%).
EVALUATION CRITERIA
7- Discount/Pricing 25%
- Brand Recognition 20%
- Customer Service 15%
- Support Infrastructure 15%
- Revenue 15%
- Adherence to Minnesota State Terms and Conditions 5%
- Supplier Diversity 5%
REQUIRED ATTACHMENTS
4- Affidavit of Non-Collusion
- Affirmative Action declaration page
- Supplier Diversity Form
- Service Level Agreement
- Submit to
- Minnesota State e-procurement system
- Scope location
- Moorhead, MN
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State e-procurement system. For questions, contact Christina Lien.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christina Lien. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Discount/Pricing 25%, Brand Recognition 20%, Customer Service 15%, Support Infrastructure 15%, Revenue 15%, Adherence to Minnesota State Terms and Conditions 5%, Supplier Diversity 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action declaration page, Supplier Diversity Form, Service Level Agreement. Review the full document from Southwest Minnesota State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moorhead, MN. Review the full solicitation for detailed scope requirements.