Sherburne County Fire and EMS Paging System RFP 2025
Sherburne CountyCounty · Elk River, MN- Due
- Feb 17, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Primary contact
- Kyle Breffle
- (763) 765-3531
The 30-second brief
Sherburne County is soliciting proposals from qualified firms to replace its existing obsolete Fire & EMS Paging System at four different sites. The project includes the replacement of paging stations, antennas, transmission lines, and associated hardware, as well as providing all necessary system components and services for a fully operational system. The project deadline is May 15, 2026, with a budget range of $450,000.
RFP response and cover letter in PDF format on a flash drive
Proposer's qualifications, relevant experience, understanding of County's needs, availability to start project, fee proposal, and total cost to the County.
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Summary
Sherburne County is soliciting proposals from qualified firms to replace its existing obsolete Fire & EMS Paging System at four different sites.
The project includes the replacement of paging stations, antennas, transmission lines, and associated hardware, as well as providing all necessary system components and services for a fully operational system. The project deadline is May 15, 2026, with a budget range of $450,000.
EVALUATION CRITERIA
6- Proposer's qualifications
- Relevant experience
- Understanding of County's needs
- Availability to start project
- Fee proposal
- Total cost to the County
REQUIRED DELIVERABLES
RFP response and cover letter in PDF format on a flash drive
REQUIRED ATTACHMENTS
9- Letter of Transmittal
- Executive Summary
- Proposal Narrative
- Qualifications and Experience
- Key Personnel
- Sub-consultants
- Estimated Costs
- Conflict of Interest
- Other Information
- Submit to
- Sherburne County Government Center, 13880 Business Center Drive, Elk River, MN 55330
- Scope location
- Sherburne County, MN
Questions about this RFP
How do I respond to this RFP from Sherburne County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sherburne County Government Center, 13880 Business Center Drive, Elk River, MN 55330. For questions, contact Kyle Breffle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sherburne County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Breffle at (763) 765-3531. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP response and cover letter in PDF format on a flash drive. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's qualifications, relevant experience, understanding of County's needs, availability to start project, fee proposal, and total cost to the County." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sherburne County?
All active and historical solicitations from Sherburne County are tracked and searchable. As a county agency, Sherburne County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Executive Summary, Proposal Narrative, Qualifications and Experience, Key Personnel, Sub-consultants, Estimated Costs, Conflict of Interest, Other Information. Review the full document from Sherburne County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sherburne County, MN. Review the full solicitation for detailed scope requirements.