Shaker Heights School District Classroom Audio Visual Upgrades RFP 2026
Shaker Heights City SchoolsSchool · Shaker Heights, OH- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 24, 2026
- Primary contact
- Casey Ailiff
The 30-second brief
The Shaker Heights School District is seeking proposals for hardware and installation services to upgrade classroom displays at Fernway Elementary School. The project includes the removal of 22 existing 65-inch Clevertouch IFPs and the installation of new 75-inch Smart Technologies interactive panels with height-adjustable mounts. Requirements include native casting, centralized management (MDM), WiFi/Ethernet connectivity, and a five-year warranty. Vendors must also provide training in multiple formats (printed, online, virtual, in-person) for the interactive panels and voice enhancement systems. Proposals are due April 24, 2026, with a mandatory vendor site walkthrough scheduled for April 10, 2026. The project must be completed and ready for use by August 12, 2026.
Proposals, Company profile, Five school district references, Subcontractor information, Training materials
Price, other terms and conditions, additional value added programs
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Summary
The Shaker Heights School District is seeking proposals for hardware and installation services to upgrade classroom displays at Fernway Elementary School.
The project includes the removal of 22 existing 65-inch Clevertouch IFPs and the installation of new 75-inch Smart Technologies interactive panels with height-adjustable mounts. Requirements include native casting, centralized management (MDM), WiFi/Ethernet connectivity, and a five-year warranty. Vendors must also provide training in multiple formats (printed, online, virtual, in-person) for the interactive panels and voice enhancement systems. Proposals are due April 24, 2026, with a mandatory vendor site walkthrough scheduled for April 10, 2026. The project must be completed and ready for use by August 12, 2026.
EVALUATION CRITERIA
3- Price
- Other terms and conditions
- Additional value added programs
REQUIRED DELIVERABLES
5- Proposals
- Company profile
- Five school district references
- Subcontractor information
- Training materials
REQUIRED ATTACHMENTS
RSVP form for walkthrough, online question form
- Submit to
- 15600 Parkland Drive, Shaker Heights, Ohio, 44120
- Scope location
- Shaker Heights, OH
- Reported agency
- Shaker Heights School District
Questions about this RFP
How do I respond to this RFP from Shaker Heights City Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 15600 Parkland Drive, Shaker Heights, Ohio, 44120. For questions, contact Casey Ailiff.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shaker Heights City Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Ailiff. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals, Company profile, Five school district references, Subcontractor information, Training materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, other terms and conditions, additional value added programs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shaker Heights City Schools?
All active and historical solicitations from Shaker Heights City Schools are tracked and searchable. As a school agency, Shaker Heights City Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RSVP form for walkthrough, online question form. Review the full document from Shaker Heights City Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shaker Heights, OH. Review the full solicitation for detailed scope requirements.