SFUSD Computerized Maintenance Management System (CMMS) RFP (SFUSD-PD-FY27#86) 2026
San Francisco UnifiedSchool · San Francisco, CA- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 5 years
- Primary contact
- Martirp
The 30-second brief
The San Francisco Unified School District (SFUSD) is soliciting proposals for a remotely hosted Computerized Maintenance Management System (CMMS) to replace its existing work order system. The system will manage asset maintenance for 155 properties totaling 9.9 million square feet of buildings and 16.7 million square feet of exterior space. Key functional requirements include mobile device compatibility for field technicians, parent/child task hierarchies, inventory management, single sign-on (SSO) functionality, and robust reporting with live dashboards. The project includes implementation, staff training for approximately 85 Buildings and Grounds employees, and ongoing technical support, with a target completion by June 2027. Proposals are due electronically by August 20, 2026, at 5:00 P.M. PST. Evaluation is based on a 100-point scale (75 points Technical, 25 points Cost).
Letter of Interest, Executive Summary, Proposer Profile, Approach to Scope of Work, Relevant Experience, Cost Proposal, Reference List, Release of Liability, Signed Acknowledgment of Addenda
Letter of Interest and Executive Summary (5), Proposer Profile (10), Approach to the Scope of Work (30), Proposer’s Relevant Experience (25), Additional Information (5), Cost Proposal (25)
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Summary
The San Francisco Unified School District (SFUSD) is soliciting proposals for a remotely hosted Computerized Maintenance Management System (CMMS) to replace its existing work order system.
The system will manage asset maintenance for 155 properties totaling 9.9 million square feet of buildings and 16.7 million square feet of exterior space. Key functional requirements include mobile device compatibility for field technicians, parent/child task hierarchies, inventory management, single sign-on (SSO) functionality, and robust reporting with live dashboards. The project includes implementation, staff training for approximately 85 Buildings and Grounds employees, and ongoing technical support, with a target completion by June 2027. Proposals are due electronically by August 20, 2026, at 5:00 P.M. PST. Evaluation is based on a 100-point scale (75 points Technical, 25 points Cost).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Letter of Interest
- Executive Summary
- Proposer Profile
- Approach to Scope of Work
- Relevant Experience
- Cost Proposal
- Reference List
- Release of Liability
- Signed Acknowledgment of Addenda
REQUIRED ATTACHMENTS
Attachment 1 (Form Contract), Attachment 2 (Release of Liability)
REQUIRED STAFFING
4- Submit to
- Electronic submission to [email protected]
- Scope location
- San Francisco, CA
- Projected sq ft
- 26,600,000 sq ft
- Reported agency
- San Francisco Unified School District
Questions about this RFP
How do I respond to this RFP from San Francisco Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission to [email protected]. For questions, contact Martirp.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Francisco Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Martirp. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Lead, Contract Manager, Carpenter, Electrician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest, Executive Summary, Proposer Profile, Approach to Scope of Work, Relevant Experience, Cost Proposal, Reference List, Release of Liability, Signed Acknowledgment of Addenda. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Letter of Interest and Executive Summary (5), Proposer Profile (10), Approach to the Scope of Work (30), Proposer’s Relevant Experience (25), Additional Information (5), Cost Proposal (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Francisco Unified?
All active and historical solicitations from San Francisco Unified are tracked and searchable. As a school agency, San Francisco Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 (Form Contract), Attachment 2 (Release of Liability). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from San Francisco Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Francisco, CA. The total projected area is 26600000 sq ft. Review the full solicitation for detailed scope requirements.