Sebastian County Generator Maintenance RFP SC-2604 2026
Sebastian CountyCounty · Fort Smith, AR- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Dec 11, 2025
- Primary contact
- Charity Gregory
- (479) 784-1502
The 30-second brief
Sebastian County is seeking sealed written proposals for generator maintenance services. The RFP outlines the scope of work, locations, and submission requirements.
Written maintenance report for each generator serviced, Including findings, Corrective actions, And recommendations.
Compliance with specifications, proposal price, applicability, and suitability of the product/services offered. Product and vendor reliability, warranty, delivery time, and such other factors deemed appropriate.
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Summary
Sebastian County is seeking sealed written proposals for generator maintenance services. The RFP outlines the scope of work, locations, and submission requirements.
EVALUATION CRITERIA
4- Compliance with specifications
- Proposal price
- Applicability
- Suitability of the product/services offered
Product and vendor reliability, warranty, delivery time, and such other factors deemed appropriate.
REQUIRED DELIVERABLES
4- Written maintenance report for each generator serviced
- Including findings
- Corrective actions
- Recommendations
REQUIRED ATTACHMENTS
Bid bond (5% of bid), Performance Bond, Letter of intent from insurance company, Certificates of insurance, Proof of payment of real and personal property taxes (if business address is within Sebastian County), Written certification regarding boycott of Israel.
- Submit to
- Sebastian County Purchasing Department, 35 South 6th Street, Room 106, Fort Smith, Arkansas 72901
- Scope location
- Fort Smith, Arkansas; Greenwood, Arkansas
Questions about this RFP
How do I respond to this RFP from Sebastian County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sebastian County Purchasing Department, 35 South 6th Street, Room 106, Fort Smith, Arkansas 72901. For questions, contact Charity Gregory.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sebastian County in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charity Gregory at (479) 784-1502. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written maintenance report for each generator serviced, Including findings, Corrective actions, And recommendations.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, proposal price, applicability, and suitability of the product/services offered. Product and vendor reliability, warranty, delivery time, and such other factors deemed a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sebastian County?
All active and historical solicitations from Sebastian County are tracked and searchable. As a county agency, Sebastian County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond (5% of bid), Performance Bond, Letter of intent from insurance company, Certificates of insurance, Proof of payment of real and personal property taxes (if business address is within Sebastia. Review the full document from Sebastian County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Smith, Arkansas; Greenwood, Arkansas. Review the full solicitation for detailed scope requirements.