Seattle Public Schools Digital Student Records Repository RFI 260301 - 2026
Seattle Public SchoolsSchool · Seattle, WA- Due
- Apr 6, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Primary contact
- Greg Barber
The 30-second brief
Seattle Public Schools (SPS) is issuing RFI 260301 to gather market insights for a centralized, access-controlled digital repository for cumulative and supplemental student records. The district serves over 100 schools, 50,000 active students, and 10,000 staff, currently managing records primarily in paper form. Required capabilities include integration with PowerSchool (SIS) for metadata synchronization and permission mirroring, support for Microsoft Office formats, digitization of physical records, and compliance with FERPA and ADA standards. The solution must support long-term retention for up to 22 years and offer full-text search. Responses are due April 6, 2026, via the Bid Locker portal.
Pricing model, Product roadmap, Integration approach, Implementation timeline, Vendor background
Market insights, solution capabilities, industry standards
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Summary
Seattle Public Schools (SPS) is issuing RFI 260301 to gather market insights for a centralized, access-controlled digital repository for cumulative and supplemental student records.
The district serves over 100 schools, 50,000 active students, and 10,000 staff, currently managing records primarily in paper form. Required capabilities include integration with PowerSchool (SIS) for metadata synchronization and permission mirroring, support for Microsoft Office formats, digitization of physical records, and compliance with FERPA and ADA standards. The solution must support long-term retention for up to 22 years and offer full-text search. Responses are due April 6, 2026, via the Bid Locker portal.
EVALUATION CRITERIA
3- Market insights
- Solution capabilities
- Industry standards
REQUIRED DELIVERABLES
5- Pricing model
- Product roadmap
- Integration approach
- Implementation timeline
- Vendor background
REQUIRED ATTACHMENTS
8- Pricing Model
- Product Roadmap
- Integrations
- Expandability and Customization
- Implementation Timeline
- Support and Training
- Vendor Background
- Additional Capabilities
- Submit to
- https://bidlocker.us/a/seattlepublicschools/BidLocker
- Scope location
- Seattle, WA
Questions about this RFI
How do I respond to this RFI from Seattle Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/seattlepublicschools/BidLocker. For questions, contact Greg Barber.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Seattle Public Schools in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Barber. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing model, Product roadmap, Integration approach, Implementation timeline, Vendor background. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Market insights, solution capabilities, industry standards" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Seattle Public Schools?
All active and historical solicitations from Seattle Public Schools are tracked and searchable. As a school agency, Seattle Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Model, Product Roadmap, Integrations, Expandability and Customization, Implementation Timeline, Support and Training, Vendor Background, Additional Capabilities. Review the full document from Seattle Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seattle, WA. Review the full solicitation for detailed scope requirements.