Scituate School Dept. Food Service Management Company RFP 26-1
Town of ScituateCity · North Scituate, RI- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Jan 11, 2026
- Contract term
- 1 year
- Primary contact
- Robert Baxter
The 30-second brief
Scituate School Dept. is seeking proposals from Food Service Management Companies (FSMC) to manage its School Food Service Program for the 2026-2027 school year, with options for renewal. The program will be cost-reimbursable plus a fixed fee.
Management and consulting services for School Food Service Program, Including purchasing, Receiving, Storing, Setup, Service, Cleanup, Sanitation, Training, Hiring, Supervision, And presenting food. Compliance with USDA and RIDE regulations. Maintenance of current meal prices unless otherwise requested. Detailed participation and financial data. Monthly meetings with SFA. Retention of current hourly employees where possible. Recommendation of hours and positions. Self-sufficient operation. Allowable costs paid from nonprofit account. Exclusion of unallowable costs. Identification of discounts, Rebates, And credits. Documentation of costs. Identification of reporting method for discounts, Rebates, And credits.
Cost/Financial Proposal (20 Points), Transparency of Costs and Reporting of Rebates, Discounts, and Credits (15 Points), Guarantees to Food Service Account (15 Points), Experience, References, & Service Capability (10 Points), Financial Condition/Accounting Reporting Systems (10 Points), Staffing Plan (10 Points), Professional Development/Training Opportunities (5 Points), Innovation and Promotion of the School Food Service Program (5 Points), Involvement of Students, Staff and Parents (5 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Size and Food Waste Reduction (10 Points)
Hear what Scituate plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Scituate School Dept. is seeking proposals from Food Service Management Companies (FSMC) to manage its School Food Service Program for the 2026-2027 school year, with options for renewal. The program will be cost-reimbursable plus a fixed fee.
EVALUATION CRITERIA
Cost/Financial Proposal (20 Points), Transparency of Costs and Reporting of Rebates, Discounts, and Credits (15 Points), Guarantees to Food Service Account (15 Points), Experience, References, & Service Capability (10 Points), Financial Condition/Accounting Reporting Systems (10 Points), Staffing Plan (10 Points), Professional Development/Training Opportunities (5 Points), Innovation and Promotion of the School Food Service Program (5 Points), Involvement of Students, Staff and Parents (5 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Size and Food Waste Reduction (10 Points)
REQUIRED DELIVERABLES
12- Management and consulting services for School Food Service Program
- Including purchasing
- Receiving
- Storing
- Setup
- Service
- Cleanup
- Sanitation
- Training
- Hiring
- Supervision
- Presenting food
Compliance with USDA and RIDE regulations. Maintenance of current meal prices unless otherwise requested. Detailed participation and financial data. Monthly meetings with SFA. Retention of current hourly employees where possible. Recommendation of hours and positions. Self-sufficient operation. Allowable costs paid from nonprofit account. Exclusion of unallowable costs. Identification of discounts, Rebates, And credits. Documentation of costs. Identification of reporting method for discounts, Rebates, And credits.
REQUIRED ATTACHMENTS
Attachment A - Proposed 21 Day Cycle Menu Template-Breakfast/A la Carte, Attachment B - Proposed 21 Day Cycle Menu Template-Lunch/A la Carte, Attachment C - Proposed 11 Day Cycle Menu-Afterschool Snack Program, Attachment D - Proposed SFSP Breakfast, Lunch/Supper, Snack Menus, Attachment E - Proposed CACFP Breakfast, Lunch/Supper, Snack Menus, Attachment F - SFA's Wellness Policy, Attachment G - Current and Projected School Calendar, Attachment H – Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), Attachment I – Debarment & Suspension (Executive Orders 12549 and 12689), Attachment J – Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), Attachment K - Independent Price Determination Certification, Attachment L - Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (U.S.C. 1251-1387), Attachment M - Current Year End Food Service Financial Report, Attachment N - Premises, Attachment O - Enrollment, Average Daily Participation & CEP, Attachment P - Current POS System, Attachment Q - Current Labor Roster & Fringe Benefits, Attachment R - Proposed Labor Roster & Fringe Benefits, Attachment S - Established Selling Prices, Attachment T - USDA Food Specifications, Attachment U - RI Nutrition Requirements 200-RICR-20-25-4, Attachment V - SFA Food & Product Specifications, Attachment W - Duties & Responsibility Summary, Attachment X - Meal Equivalent Formula, Attachment Y - Equipment Purchase(s) Specifications, Attachment Z - Current Equipment Cost & Loan Amortization Schedule, Attachment AA - Proposed Budget, Attachment AB – Equal Employment Opportunity, Attachment AC - Statement of Commitment, Attachment AD – FSMC UCOA Invoice Template
REQUIRED STAFFING
Food Service Director, Resident District Manager
- Submit to
- 3 George Washington Hwy. Clayville, RI 02815
- Duration
- 12 months
- Scope location
- Clayville, RI
- Reported agency
- Scituate School Dept.
Questions about this RFP
How do I respond to this RFP from Town of Scituate?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3 George Washington Hwy. Clayville, RI 02815. For questions, contact Robert Baxter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Scituate in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Baxter. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Food Service Director, Resident District Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Management and consulting services for School Food Service Program, Including purchasing, Receiving, Storing, Setup, Service, Cleanup, Sanitation, Training, Hiring, Supervision, And presenting food. Compliance with USDA and RIDE regulations. Maintenance of current meal prices unless otherwise reques. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost/Financial Proposal (20 Points), Transparency of Costs and Reporting of Rebates, Discounts, and Credits (15 Points), Guarantees to Food Service Account (15 Points), Experience, References, & Servi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Scituate?
All active and historical solicitations from Town of Scituate are tracked and searchable. As a city agency, Town of Scituate regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proposed 21 Day Cycle Menu Template-Breakfast/A la Carte, Attachment B - Proposed 21 Day Cycle Menu Template-Lunch/A la Carte, Attachment C - Proposed 11 Day Cycle Menu-Afterschool Snac. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Scituate for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clayville, RI. Review the full solicitation for detailed scope requirements.