School District of Denmark Food Service Management Company (FSMC) RFP 2026-04
Denmark School DistrictSchool · Denmark, WI- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Contract term
- 1 year
- Primary contact
- Janelle Marotz
- (920) 863-4006
The 30-second brief
The School District of Denmark is soliciting proposals from Food Service Management Companies (FSMCs) for a fixed meal price contract for the 2026-2027 school year. The selected contractor will provide onsite management and operational support, including consulting, purchasing, receiving, storing, preparation, cafeteria line setup, sanitation, and personnel supervision. The program includes the use of USDA Foods through the Wisconsin Department of Public Instruction. Proposals must be submitted in a sealed envelope by May 8, 2026, at 10:00 AM CST. A mandatory pre-proposal conference and site visit is scheduled for April 23, 2026, at 10:30 AM at Denmark High School. Evaluation criteria include cost/return proposal (20 points), experience and service capability (15 points), and staffing plans (10 points).
Sealed proposal, Original paper copy, Electronic copy, Completed Excel workbook
Cost/Return Proposal, Transparency and Reporting of Rebates, Guarantees to Food Service Account, Experience/References/Service Capability, Financial Condition/Accounting Reporting Systems, On-site Manager/Staffing Plan, Professional Development/Training Opportunities, Promotion of the School Food Service Program, Involvement of Students/Staff/Patrons, Menu Selection/Food Quality
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Summary
The School District of Denmark is soliciting proposals from Food Service Management Companies (FSMCs) for a fixed meal price contract for the 2026-2027 school year.
The selected contractor will provide onsite management and operational support, including consulting, purchasing, receiving, storing, preparation, cafeteria line setup, sanitation, and personnel supervision. The program includes the use of USDA Foods through the Wisconsin Department of Public Instruction. Proposals must be submitted in a sealed envelope by May 8, 2026, at 10:00 AM CST. A mandatory pre-proposal conference and site visit is scheduled for April 23, 2026, at 10:30 AM at Denmark High School. Evaluation criteria include cost/return proposal (20 points), experience and service capability (15 points), and staffing plans (10 points).
EVALUATION CRITERIA
10- Cost/Return Proposal
- Transparency and Reporting of Rebates
- Guarantees to Food Service Account
- Experience/References/Service Capability
- Financial Condition/Accounting Reporting Systems
- On-site Manager/Staffing Plan
- Professional Development/Training Opportunities
- Promotion of the School Food Service Program
- Involvement of Students/Staff/Patrons
- Menu Selection/Food Quality
REQUIRED DELIVERABLES
4- Sealed proposal
- Original paper copy
- Electronic copy
- Completed Excel workbook
REQUIRED ATTACHMENTS
10- Attachment E Profit or Loss
- Attachment B Labor Hours
- Attachment D
- FSMC annual financial report
- P&L statements
- General ledger reports
- Annual budget plan
- Accounts receivable statement
- Organizational chart
- Resumes
REQUIRED STAFFING
Food Service Director, Registered Dietician
- Submit to
- 450 N Wall St, Denmark, WI 54208
- Scope location
- Denmark, WI
- Reported agency
- School District of Denmark
Questions about this RFP
How do I respond to this RFP from Denmark School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 450 N Wall St, Denmark, WI 54208. For questions, contact Janelle Marotz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Denmark School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janelle Marotz at (920) 863-4006. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Food Service Director, Registered Dietician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposal, Original paper copy, Electronic copy, Completed Excel workbook. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost/Return Proposal, Transparency and Reporting of Rebates, Guarantees to Food Service Account, Experience/References/Service Capability, Financial Condition/Accounting Reporting Systems, On-site Man..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Denmark School District?
All active and historical solicitations from Denmark School District are tracked and searchable. As a school agency, Denmark School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment E Profit or Loss, Attachment B Labor Hours, Attachment D, FSMC annual financial report, P&L statements, general ledger reports, annual budget plan, accounts receivable statement, organizati. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Denmark School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denmark, WI. Review the full solicitation for detailed scope requirements.