School District of Crandon - Data Center Server Infrastructure Refresh - RFP 2026
Crandon School DistrictSchool · Crandon, WI- Due
- Nov 4, 2026
- 1 day left
- Posted
- Oct 20, 2026
- Primary contact
- David Moon
The 30-second brief
The School District of Crandon seeks competitive, sealed proposals for a Data Center Server Infrastructure Refresh project to replace (2) HP ProLiant DL 380 Gen 10 servers used for a VMware environment. The selected vendor will provide server hardware, Lenovo ThinkSystem SR650 V4 class or equivalent servers, Intel Xeon 6517P processors, 256 GB DDR5 RAM, U.3 NVMe SSDs, software licensing, warranty, and professional migration and installation services. Scope includes deploying a new Hyper-V host environment, migrating existing VMware virtual machines, deploying a secondary Hyper-V Veeam host system for backup, replication, and Secondary Domain Controller (DC2) tasks, and completing system validation and documentation. Proposals are due by November 4, 2026, at 3:00 PM CST, and vendor questions are due by October 28, 2026. The contract evaluation criteria include Total Cost of Ownership (35%), Technical Compliance (30%), Vendor Qualifications (20%), and Implementation Schedule (15%).
Lenovo ThinkSystem SR650 V4 class or equivalent 2U Rackmount Chassis, Intel Xeon 6517P (16 Cores, 3.2 GHz, 190W) or equivalent processor, 256 GB DDR5 minimum memory, 2 x 3.84TB 2.5" U.3 NVMe PCIe 4.0 x4 Hot-Swap SSDs, 2 x 960GB M.2 NVMe Non-Hot-Swap SSDs, Hardware RAID 940-16i 4GB Flash PCIe Gen4 12Gb Adapter, 1 x Dual-Port 10/25GbE SFP28 Adapter, 1 x Quad-Port 1GbE RJ45 PCIe Adapter, Dual redundant 1300W Platinum CRPS Hot-Swap Power Supplies, Integrated Enterprise/Platinum Remote Management Module, 5-Year Premier Technical Support and 3-Year Base Warranty, Hyper-V setup, VMware VM migration, Veeam backup host configuration
Total Cost of Ownership & Unbundled Pricing Competitiveness (35%), Technical Compliance & Hardware Performance (30%), Vendor Qualifications & Experience (20%), Implementation Schedule & Warranty Support (15%)
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Summary
The School District of Crandon seeks competitive, sealed proposals for a Data Center Server Infrastructure Refresh project to replace (2) HP ProLiant DL 380 Gen 10 servers used for a VMware environment.
The selected vendor will provide server hardware, Lenovo ThinkSystem SR650 V4 class or equivalent servers, Intel Xeon 6517P processors, 256 GB DDR5 RAM, U.3 NVMe SSDs, software licensing, warranty, and professional migration and installation services. Scope includes deploying a new Hyper-V host environment, migrating existing VMware virtual machines, deploying a secondary Hyper-V Veeam host system for backup, replication, and Secondary Domain Controller (DC2) tasks, and completing system validation and documentation. Proposals are due by November 4, 2026, at 3:00 PM CST, and vendor questions are due by October 28, 2026. The contract evaluation criteria include Total Cost of Ownership (35%), Technical Compliance (30%), Vendor Qualifications (20%), and Implementation Schedule (15%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Lenovo ThinkSystem SR650 V4 class or equivalent 2U Rackmount Chassis, Intel Xeon 6517P (16 Cores, 3.2 GHz, 190W) or equivalent processor, 256 GB DDR5 minimum memory, 2 x 3.84TB 2.5" U.3 NVMe PCIe 4.0 x4 Hot-Swap SSDs, 2 x 960GB M.2 NVMe Non-Hot-Swap SSDs, Hardware RAID 940-16i 4GB Flash PCIe Gen4 12Gb Adapter, 1 x Dual-Port 10/25GbE SFP28 Adapter, 1 x Quad-Port 1GbE RJ45 PCIe Adapter, Dual redundant 1300W Platinum CRPS Hot-Swap Power Supplies, Integrated Enterprise/Platinum Remote Management Module, 5-Year Premier Technical Support and 3-Year Base Warranty, Hyper-V setup, VMware VM migration, Veeam backup host configuration
REQUIRED ATTACHMENTS
References of three (3) current K-12 school customers, vendor's standard terms and conditions, original and three (3) copies of sealed proposal in a manila envelope titled “School District of Crandon – RFP 2026 Data Center Server Refresh”
- Submit to
- School District of Crandon, Attn: David Moon, 9750 U.S. Highway 8 West, Crandon, WI 54520
- Scope location
- Crandon, WI
- Reported agency
- School District of Crandon
Questions about this RFP
How do I respond to this RFP from Crandon School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: School District of Crandon, Attn: David Moon, 9750 U.S. Highway 8 West, Crandon, WI 54520. For questions, contact David Moon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Crandon School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Moon. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lenovo ThinkSystem SR650 V4 class or equivalent 2U Rackmount Chassis, Intel Xeon 6517P (16 Cores, 3.2 GHz, 190W) or equivalent processor, 256 GB DDR5 minimum memory, 2 x 3.84TB 2.5" U.3 NVMe PCIe 4.0 x4 Hot-Swap SSDs, 2 x 960GB M.2 NVMe Non-Hot-Swap SSDs, Hardware RAID 940-16i 4GB Flash PCIe Gen4 12. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost of Ownership & Unbundled Pricing Competitiveness (35%), Technical Compliance & Hardware Performance (30%), Vendor Qualifications & Experience (20%), Implementation Schedule & Warranty Suppo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Crandon School District?
All active and historical solicitations from Crandon School District are tracked and searchable. As a school agency, Crandon School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References of three (3) current K-12 school customers, vendor's standard terms and conditions, original and three (3) copies of sealed proposal in a manila envelope titled “School District of Crandon. Review the full document from Crandon School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crandon, WI. Review the full solicitation for detailed scope requirements.