School Board of Polk County - Internet Access Services E-Rate - 011-DW-0127 (2026)
Polk County School DistrictSchool · Bartow, FL- Due
- Dec 1, 2026
- 34 days left
- Posted
- Oct 21, 2026
- Contract term
- 3 years
- Primary contact
- Denise Whitaker
- (863) 534-0576
The 30-second brief
The School Board of Polk County, Florida is requesting competitive bids for Data Transmission and Internet Access Services via fiber for 153 eligible entities under E-Rate Funding Year 2027. The scope requires a 60Gbps dedicated internet access connection terminating at the District's data center in Bartow, FL, including SFP+ and/or QSFP+ based multimode Gbps fiber, BGP routing support, and a service availability guarantee of at least 99.75%. The initial contract term is 3 years starting July 1, 2027, with two optional 12-month extensions. Submission deadline is December 1, 2026, at 3:00 PM via VendorLink. A bid guarantee/bond equivalent to five percent of the bid price is required.
60 Gbps Internet Connection, Installation
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Summary
The School Board of Polk County, Florida is requesting competitive bids for Data Transmission and Internet Access Services via fiber for 153 eligible entities under E-Rate Funding Year 2027.
The scope requires a 60Gbps dedicated internet access connection terminating at the District's data center in Bartow, FL, including SFP+ and/or QSFP+ based multimode Gbps fiber, BGP routing support, and a service availability guarantee of at least 99.75%. The initial contract term is 3 years starting July 1, 2027, with two optional 12-month extensions. Submission deadline is December 1, 2026, at 3:00 PM via VendorLink. A bid guarantee/bond equivalent to five percent of the bid price is required.
REQUIRED DELIVERABLES
60 Gbps Internet Connection, Installation
REQUIRED ATTACHMENTS
10- BIDDER ACKNOWLEDGEMENT
- E-Rate Supplemental Terms and Conditions
- Reference Request Form
- School Board of Polk County Form Contract Addendum
- Affidavit Regarding the Use of Coercion for Labor and Services
- Affidavit Regarding Foreign Countries of Concern
- Contact Information Form
- Drug Free Workplace Certification Form
- Addendum Acknowledgement Form
- Bid Bond
- Submit to
- www.myvendorlink.com
- Duration
- 36 months
- Scope location
- Bartow, FL
- Reported agency
- School Board of Polk County
Questions about this BID
How do I respond to this Bid from Polk County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com. For questions, contact Denise Whitaker.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Denise Whitaker at (863) 534-0576. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 60 Gbps Internet Connection, Installation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Polk County School District?
All active and historical solicitations from Polk County School District are tracked and searchable. As a school agency, Polk County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: BIDDER ACKNOWLEDGEMENT, E-Rate Supplemental Terms and Conditions, Reference Request Form, School Board of Polk County Form Contract Addendum, Affidavit Regarding the Use of Coercion for Labor and Serv. Review the full document from Polk County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.