School Board of Okaloosa County Kitchen Hood Inspections & Repairs RFQ 26-14 - 2025
Okaloosa County School DistrictSchool · Fort Walton Beach, FL- Due
- Dec 8, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Contract term
- 1 year
- Primary contact
- Shanna Duncan
- (850) 833-5842
The 30-second brief
The School Board of Okaloosa County, Florida is soliciting quotes from qualified vendors for semi-annual kitchen hood suppression system inspections, certifications, hydrostatic testing, and repairs across multiple school and facility locations. The contract term is one year, beginning December 10, 2025, and ending December 9, 2026. The scope covers 34 kitchen hood suppression systems, including brands such as Ansul, Pyro-Chem, Amerex, and CaptiveAire Systems Model #6024-ND-2, adhering to NFPA 17 and NFPA 96 standards. Submission deadline is December 8, 2025, at 2:00 PM CT, with a question deadline of December 1, 2025. Required submittals include a completed Bidder's Acknowledgement Form, Quote Proposal Form, references, Drug-Free Workplace Certification, and other compliance affidavits.
Lowest and best quote, conformity to specifications, suitability to school needs, delivery terms, service and past performance
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Summary
The School Board of Okaloosa County, Florida is soliciting quotes from qualified vendors for semi-annual kitchen hood suppression system inspections, certifications, hydrostatic testing, and repairs across multiple school and facility locations.
The contract term is one year, beginning December 10, 2025, and ending December 9, 2026. The scope covers 34 kitchen hood suppression systems, including brands such as Ansul, Pyro-Chem, Amerex, and CaptiveAire Systems Model #6024-ND-2, adhering to NFPA 17 and NFPA 96 standards. Submission deadline is December 8, 2025, at 2:00 PM CT, with a question deadline of December 1, 2025. Required submittals include a completed Bidder's Acknowledgement Form, Quote Proposal Form, references, Drug-Free Workplace Certification, and other compliance affidavits.
EVALUATION CRITERIA
5- Lowest and best quote
- Conformity to specifications
- Suitability to school needs
- Delivery terms
- Service and past performance
REQUIRED ATTACHMENTS
10- Completed Bidder’s Acknowledgement Form
- Indemnification and Hold Harmless
- Qualifications of Bidder
- References
- Quote Proposal Form
- Completed Drug Free Workplace Certification
- Completed Certification Regarding Debarment
- Completed Certification Regarding Scrutinized Company List
- Completed Certification Regarding Lobbying
- Completed Affidavit of Compliance with Anti-Human Trafficking Laws
- Submit to
- The School Board of Okaloosa County, Purchasing Department, RM #1, 202-A North Highway 85, Niceville, FL 32578
- Scope location
- Niceville, FL
- Reported agency
- School Board of Okaloosa County
Questions about this QUOTE
How do I respond to this Quote from Okaloosa County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The School Board of Okaloosa County, Purchasing Department, RM #1, 202-A North Highway 85, Niceville, FL 32578. For questions, contact Shanna Duncan.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Okaloosa County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shanna Duncan at (850) 833-5842. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best quote, conformity to specifications, suitability to school needs, delivery terms, service and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Okaloosa County School District?
All active and historical solicitations from Okaloosa County School District are tracked and searchable. As a school agency, Okaloosa County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bidder’s Acknowledgement Form, Indemnification and Hold Harmless, Qualifications of Bidder, References, and Quote Proposal Form, Completed Drug Free Workplace Certification, Completed Certif. Review the full document from Okaloosa County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Niceville, FL. Review the full solicitation for detailed scope requirements.
