School Board of Alachua County - Locks & Hardware (Catalog Discount) - IFB 26-27 (2026)
Alachua County School DistrictSchool · Gainesville, FL- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Contract term
- 2 years
The 30-second brief
The School Board of Alachua County invites bids for commercial locks, door hardware, and related supplies on a catalog discount basis for educational facilities. Named manufacturers include Schlage, Sargent, Don-Jo, Hager, and Master Lock. The contract covers an initial 2-year term with two optional 1-year renewals, serving approximately 30,000 students across 44 schools and centers, 5 ancillary sites, and 325 portable buildings. Bids are due by February 5, 2026 at 3:00 PM, extended from January 29, 2026 due to winter storm conditions. Questions were due by January 23, 2026. Required submittals include a Form of Proposal, vendor statement, debarment form, coercion affidavit, Jessica Lunsford Act affirmation, S/MBE form, insurance waiver or certification, and references.
Schlage locks and hardware; Sargent locks and hardware; Don-Jo locks and hardware; Hager locks and hardware; Master Lock locks and hardware
Manufacturer product lines and minimum discount, Competitive fixed discount, Published catalog/price list, Product sales expertise and support, Deliver price derived from published source, Acceptance of District purchase orders and P-Card, Compliance with IFB terms and conditions
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Summary
The School Board of Alachua County invites bids for commercial locks, door hardware, and related supplies on a catalog discount basis for educational facilities.
Named manufacturers include Schlage, Sargent, Don-Jo, Hager, and Master Lock. The contract covers an initial 2-year term with two optional 1-year renewals, serving approximately 30,000 students across 44 schools and centers, 5 ancillary sites, and 325 portable buildings. Bids are due by February 5, 2026 at 3:00 PM, extended from January 29, 2026 due to winter storm conditions. Questions were due by January 23, 2026. Required submittals include a Form of Proposal, vendor statement, debarment form, coercion affidavit, Jessica Lunsford Act affirmation, S/MBE form, insurance waiver or certification, and references.
EVALUATION CRITERIA
7- Manufacturer product lines and minimum discount
- Competitive fixed discount
- Published catalog/price list
- Product sales expertise and support
- Deliver price derived from published source
- Acceptance of District purchase orders and P-Card
- Compliance with IFB terms and conditions
REQUIRED DELIVERABLES
5- Schlage locks and hardware
- Sargent locks and hardware
- Don-Jo locks and hardware
- Hager locks and hardware
- Master Lock locks and hardware
REQUIRED ATTACHMENTS
Bidder Acknowledgement and Acceptance Form, Bidder's Statement of Principal Place of Business Form, Submittals Checklist Form, Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, Affidavit Regarding the Use of Coercion for Labor and Services Form, Jessica Lunsford Act Bidder Affirmation Form, Small/Minority Business Enterprise Form, Common Carrier Insurance Waiver Request Form, Insurance Certification Form, Attachment C - Form of Proposal and Bidder Questionnaire
- Submit to
- Purchasing Department, 620 East University Avenue, Room 02-212, Gainesville, FL 32601
- Duration
- 24 months
- Scope location
- Gainesville, FL
- Reported agency
- School Board of Alachua County
Questions about this IFB
How do I respond to this IFB from Alachua County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 620 East University Avenue, Room 02-212, Gainesville, FL 32601.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Alachua County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Schlage locks and hardware; Sargent locks and hardware; Don-Jo locks and hardware; Hager locks and hardware; Master Lock locks and hardware. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Manufacturer product lines and minimum discount, Competitive fixed discount, Published catalog/price list, Product sales expertise and support, Deliver price derived from published source, Acceptance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County School District?
All active and historical solicitations from Alachua County School District are tracked and searchable. As a school agency, Alachua County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement and Acceptance Form, Bidder's Statement of Principal Place of Business Form, Submittals Checklist Form, Certification Regarding Debarment Suspension Ineligibility and Voluntary. Review the full document from Alachua County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.