Santa Fe County Stenography and Transcription Services RFP 2027-0015-CLK/TJ (2026)
Housing Authority of the county of Santa FeLocal Housing Authority · Santa Fe, NM- Due
- Dec 8, 2026
- 23 days left
- Posted
- Nov 1, 2026
- Contract term
- 4 years
- Primary contact
- Tammy Jim
- (505) 986-6370
The 30-second brief
Santa Fe County Clerk’s Department is seeking professional stenography and transcription services to accurately record, transcribe, and produce official meeting minutes for regularly scheduled and special Board of County Commissioners (BCC) and Housing Authority Board meetings, and other meetings as requested. The work entails meeting attendance in-person or remotely, creating verbatim stenographic records of proceedings including public comments, motions, votes, and discussions, identifying speakers, and delivering written transcripts in a clear format within 10 days of meetings. The submission deadline is December 8, 2026, at 2:00 PM MST. A pre-proposal conference will be held online via Microsoft Teams on November 12, 2026. The contract has an initial term of 4 years.
Introduction (100 points), Technical Competence & Specialized Experience (275 points), Evidence of Understanding Scope (200 points), Capacity & Capability (275 points), Past Performances (150 points)
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Summary
Santa Fe County Clerk’s Department is seeking professional stenography and transcription services to accurately record, transcribe, and produce official meeting minutes for regularly scheduled and special Board of County Commissioners (BCC) and Housing Authority Board meetings, and other meetings as requested.
The work entails meeting attendance in-person or remotely, creating verbatim stenographic records of proceedings including public comments, motions, votes, and discussions, identifying speakers, and delivering written transcripts in a clear format within 10 days of meetings. The submission deadline is December 8, 2026, at 2:00 PM MST. A pre-proposal conference will be held online via Microsoft Teams on November 12, 2026. The contract has an initial term of 4 years.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Acknowledgement of Receipt Form
- Letter of Transmittal
- Response to County Terms and Conditions
- Response to Specifications – Evaluation Factors
- Copy of insurance certificate
- Cost Proposal (Proposed Fee Schedule)
- Campaign Contribution Disclosure Statement
- Submit to
- https://www.dropbox.com/request/9d4ju7tf4ru0m5c4q87r
- Scope location
- Santa Fe, NM
- Reported agency
- Santa Fe County
Questions about this RFP
How do I respond to this RFP from Housing Authority of the county of Santa Fe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/9d4ju7tf4ru0m5c4q87r. For questions, contact Tammy Jim.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of the county of Santa Fe in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Jim at (505) 986-6370. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Introduction (100 points), Technical Competence & Specialized Experience (275 points), Evidence of Understanding Scope (200 points), Capacity & Capability (275 points), Past Performances (150 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the county of Santa Fe?
All active and historical solicitations from Housing Authority of the county of Santa Fe are tracked and searchable. As a local housing authority agency, Housing Authority of the county of Santa Fe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt Form, Letter of Transmittal, Response to County Terms and Conditions, Response to Specifications – Evaluation Factors, Copy of insurance certificate, Cost Proposal (Proposed. Review the full document from Housing Authority of the county of Santa Fe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, NM. Review the full solicitation for detailed scope requirements.
