Santa Fe College Custodial Services RFP 11-26 2026
Santa Fe CollegeHigher Ed · Gainesville, FL- Due
- Mar 23, 2026
- Deadline passed
- Posted
- Jan 21, 2026
- Contract term
- 3 years
- Primary contact
- Phil Carver
The 30-second brief
Santa Fe College is seeking proposals for custodial services across its various campus locations. The services will include regular cleaning, maintenance, and potentially additional services as needed. The contract is intended to be for an initial three-year period with options for renewal.
Solicitation Acknowledgement Form, Company Portfolio, Management Resumes, Staffing Plan, References, Price Sheet, Contact Information, Affidavit Regarding Use of Coercion for Labor and Services, Drug-Free Workplace Statement, Certification Regarding Lobbying
Ability to Perform, Management and Staffing, References, Pricing
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Summary
Santa Fe College is seeking proposals for custodial services across its various campus locations. The services will include regular cleaning, maintenance, and potentially additional services as needed. The contract is intended to be for an initial three-year period with options for renewal.
EVALUATION CRITERIA
4- Ability to Perform
- Management and Staffing
- References
- Pricing
REQUIRED DELIVERABLES
10- Solicitation Acknowledgement Form
- Company Portfolio
- Management Resumes
- Staffing Plan
- References
- Price Sheet
- Contact Information
- Affidavit Regarding Use of Coercion for Labor and Services
- Drug-Free Workplace Statement
- Certification Regarding Lobbying
REQUIRED ATTACHMENTS
Appendix A: Drug-Free Workplace Program Statement, Appendix B: Certification Regarding Lobbying, Appendix C: Affidavit Regarding the Use of Coercion for Labor and Services, Appendix D: Scope of Services, Appendix E: Sample Agreement
REQUIRED STAFFING
Supervisor, Day Porter/cleaner
- Submit to
- BidNet online platform
- Duration
- 36 months
- Scope location
- Gainesville, Florida
Questions about this RFP
How do I respond to this RFP from Santa Fe College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BidNet online platform. For questions, contact Phil Carver.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Fe College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phil Carver. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Day Porter/cleaner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Solicitation Acknowledgement Form, Company Portfolio, Management Resumes, Staffing Plan, References, Price Sheet, Contact Information, Affidavit Regarding Use of Coercion for Labor and Services, Drug-Free Workplace Statement, Certification Regarding Lobbying. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to Perform, Management and Staffing, References, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Fe College?
All active and historical solicitations from Santa Fe College are tracked and searchable. As a higher ed agency, Santa Fe College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Drug-Free Workplace Program Statement, Appendix B: Certification Regarding Lobbying, Appendix C: Affidavit Regarding the Use of Coercion for Labor and Services, Appendix D: Scope of Servic. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Santa Fe College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, Florida. Review the full solicitation for detailed scope requirements.