Santa Cruz County Regional Transportation Commission - On-Call Rail Consultant Services RFP 2612
Santa Cruz County Regional Transportation CommissionSpecial District · Santa Cruz, CA- Due
- Nov 12, 2026
- 14 days left
- Posted
- Oct 23, 2026
- Contract term
- 2 years
- Primary contact
- Bella Kressman
- (831) 460-3200
The 30-second brief
The Santa Cruz County Regional Transportation Commission (RTC) seeks qualified professional consultants for on-call rail consulting services to support railway property management, risk management, safety plan development, and railway engineering technical review and support for the 32-mile Santa Cruz Branch Rail Line. The 32-mile corridor extends from Pajaro in Monterey County to Davenport in Santa Cruz County, featuring active freight use, recreational rail, bridges, signalized crossings, and drainage infrastructure. Scope tasks include developing and administering rail agreements, online platform management for right-of-entry leases, railway asset and infrastructure assessment, safety manual and worker training development, and civil engineering plan review, PS&E preparation, and field assessments. Proposals are due by November 12, 2026, at 4:00 PM PST, with a mandatory pre-proposal meeting on October 28, 2026. Contracts will be awarded on a task-order basis for an initial 2-year term with potential options to extend.
Key Staff Qualifications, 30 points; Work Plan and Project Understanding, 30 points; Past Record of Performance, 20 points; Understanding of Work and Familiarity with Laws and Regulations, 20 points
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Summary
The Santa Cruz County Regional Transportation Commission (RTC) seeks qualified professional consultants for on-call rail consulting services to support railway property management, risk management, safety plan development, and railway engineering technical review and support for the 32-mile Santa Cruz Branch Rail Line.
The 32-mile corridor extends from Pajaro in Monterey County to Davenport in Santa Cruz County, featuring active freight use, recreational rail, bridges, signalized crossings, and drainage infrastructure. Scope tasks include developing and administering rail agreements, online platform management for right-of-entry leases, railway asset and infrastructure assessment, safety manual and worker training development, and civil engineering plan review, PS&E preparation, and field assessments. Proposals are due by November 12, 2026, at 4:00 PM PST, with a mandatory pre-proposal meeting on October 28, 2026. Contracts will be awarded on a task-order basis for an initial 2-year term with potential options to extend.
EVALUATION CRITERIA
4- Key Staff Qualifications, 30 points
- Work Plan and Project Understanding, 30 points
- Past Record of Performance, 20 points
- Understanding of Work and Familiarity with Laws and Regulations, 20 points
REQUIRED ATTACHMENTS
Signed Transmittal Letter, Profile of the Firm/Organization, Qualifications, Project Staffing, Approach/Work Plan, Management Approach, Password Protected Fee Schedule/Cost Proposal, Sample Cost Proposal: Actual Cost Plus Fixed Fee, Sample Cost Proposal for Prevailing Wage, Caltrans LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement
- Submit to
- [email protected]
- Scope location
- Santa Cruz, CA
Questions about this RFP
How do I respond to this RFP from Santa Cruz County Regional Transportation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bella Kressman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Cruz County Regional Transportation Commission in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bella Kressman at (831) 460-3200. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Key Staff Qualifications, 30 points; Work Plan and Project Understanding, 30 points; Past Record of Performance, 20 points; Understanding of Work and Familiarity with Laws and Regulations, 20 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Cruz County Regional Transportation Commission?
All active and historical solicitations from Santa Cruz County Regional Transportation Commission are tracked and searchable. As a special district agency, Santa Cruz County Regional Transportation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Transmittal Letter, Profile of the Firm/Organization, Qualifications, Project Staffing, Approach/Work Plan, Management Approach, Password Protected Fee Schedule/Cost Proposal, Sample Cost Propo. Review the full document from Santa Cruz County Regional Transportation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Cruz, CA. Review the full solicitation for detailed scope requirements.