San Mateo Union High School District Facilities Master Planning Services RFQ/P 01-0351 2025
San Mateo Union HighSchool · San Mateo, CA- Due
- Oct 22, 2025
- Deadline passed
- Posted
- Oct 7, 2025
- Duration
- 15 months
- Primary contact
- Charlie Royce
The 30-second brief
San Mateo Union High School District (SMUHSD) is seeking proposals for a Five (5) Year Facilities Master Plan (FMP) under RFQ/P Project #01-0351. The selected consultant will provide comprehensive planning services for all district-owned facilities, including eight physical campuses (Aragon HS, Burlingame HS, Capuchino HS, Hillsdale HS, Mills HS, Peninsula HS, San Mateo HS), an adult school, district office, transportation yard, and maintenance facility. The FMP must be online and interactive, addressing modernization, parity, new construction, and financial planning for 9th-12th grade public school capital improvement projects. Key tasks include site assessments, educational specifications development, capacity studies, facilities equity analysis, and cost estimating. Proposals are due October 22, 2025, at 2:00 PM PST. A question deadline is set for October 15, 2025, at 12:00 PM PDT directed to Charlie Royce, Director of Facilities and Construction.
Comprehensive Facilities Master Plan, Documentation of Planning Process, Education Specification, Planning Context Documentation, Prioritized Project List, Presentations
Experience and Methodology (40 points), Cost/Pricing (40 points), Qualifications of the Staff (40 points), Proposer’s Rationale for Selection (20 points), Responsiveness of the Proposal (10 points), Oral Presentation/Interviews (25 points)
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Summary
San Mateo Union High School District (SMUHSD) is seeking proposals for a Five (5) Year Facilities Master Plan (FMP) under RFQ/P Project #01-0351.
The selected consultant will provide comprehensive planning services for all district-owned facilities, including eight physical campuses (Aragon HS, Burlingame HS, Capuchino HS, Hillsdale HS, Mills HS, Peninsula HS, San Mateo HS), an adult school, district office, transportation yard, and maintenance facility. The FMP must be online and interactive, addressing modernization, parity, new construction, and financial planning for 9th-12th grade public school capital improvement projects. Key tasks include site assessments, educational specifications development, capacity studies, facilities equity analysis, and cost estimating. Proposals are due October 22, 2025, at 2:00 PM PST. A question deadline is set for October 15, 2025, at 12:00 PM PDT directed to Charlie Royce, Director of Facilities and Construction.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Comprehensive Facilities Master Plan
- Documentation of Planning Process
- Education Specification
- Planning Context Documentation
- Prioritized Project List
- Presentations
REQUIRED ATTACHMENTS
6- Proposal Form
- Receipt of RFQ/P and Addenda
- Non-Collusion Affidavit
- Consultant Business Type
- Fee Proposal
- Agreement
REQUIRED STAFFING
Team Member Title
- Submit to
- 1350 Bayshore Highway, Suite 150, Burlingame, CA 94010
- Scope location
- Burlingame, CA
- Projected sq ft
- 1,264,793 sq ft
- Reported agency
- San Mateo Union High School District
Questions about this RFP
How do I respond to this RFP from San Mateo Union High?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1350 Bayshore Highway, Suite 150, Burlingame, CA 94010. For questions, contact Charlie Royce.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo Union High in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charlie Royce. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Team Member Title. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive Facilities Master Plan, Documentation of Planning Process, Education Specification, Planning Context Documentation, Prioritized Project List, Presentations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Methodology (40 points), Cost/Pricing (40 points), Qualifications of the Staff (40 points), Proposer’s Rationale for Selection (20 points), Responsiveness of the Proposal (10 points), O..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo Union High?
All active and historical solicitations from San Mateo Union High are tracked and searchable. As a school agency, San Mateo Union High regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 15 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Receipt of RFQ/P and Addenda, Non-Collusion Affidavit, Consultant Business Type, Fee Proposal, Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from San Mateo Union High for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Burlingame, CA. The total projected area is 1264793 sq ft. Review the full solicitation for detailed scope requirements.