San Mateo County Community College District Room & Space Scheduling Software RFP 87029
San Mateo County Community College District OfficeHigher Ed · San Mateo, CA- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Primary contact
- Yanely Pulido
- (650) 358-6863
The 30-second brief
The San Mateo County Community College District seeks a qualified firm for the provision and implementation of a comprehensive Room and Space Scheduling Software solution to support classrooms, meeting rooms, event spaces, and other District facilities across three colleges and the District Office. The proposed solution must support intuitive scheduling workflows, room and resource inventory management, approval processes, calendar integrations, reporting and analytics capabilities, and facility use requests. Associated professional services include project management, system configuration, workflow development, data migration, system integrations, user training, testing, documentation, and ongoing technical support. The submission deadline is September 9, 2026, with a notice of interest deadline on September 1, 2026.
Intuitive scheduling workflows, Room and resource inventory management, Approval processes, Calendar integrations, Reporting and analytics capabilities, Functionality to support facility use requests and event management, Project management, System configuration, Workflow development, Data migration from legacy systems, Integration with District systems, User training, Testing, Documentation, Ongoing technical support
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Summary
The San Mateo County Community College District seeks a qualified firm for the provision and implementation of a comprehensive Room and Space Scheduling Software solution to support classrooms, meeting rooms, event spaces, and other District facilities across three colleges and the District Office.
The proposed solution must support intuitive scheduling workflows, room and resource inventory management, approval processes, calendar integrations, reporting and analytics capabilities, and facility use requests. Associated professional services include project management, system configuration, workflow development, data migration, system integrations, user training, testing, documentation, and ongoing technical support. The submission deadline is September 9, 2026, with a notice of interest deadline on September 1, 2026.
REQUIRED DELIVERABLES
15- Intuitive scheduling workflows
- Room and resource inventory management
- Approval processes
- Calendar integrations
- Reporting and analytics capabilities
- Functionality to support facility use requests and event management
- Project management
- System configuration
- Workflow development
- Data migration from legacy systems
- Integration with District systems
- User training
- Testing
- Documentation
- Ongoing technical support
- Submit to
- 3401 CSM Dr., San Mateo, California, 94402
- Scope location
- San Mateo, California
- Reported agency
- San Mateo County Community College District
Questions about this RFP
How do I respond to this RFP from San Mateo County Community College District Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 3401 CSM Dr., San Mateo, California, 94402. For questions, contact Yanely Pulido.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County Community College District Office in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yanely Pulido at (650) 358-6863. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Intuitive scheduling workflows, Room and resource inventory management, Approval processes, Calendar integrations, Reporting and analytics capabilities, Functionality to support facility use requests and event management, Project management, System configuration, Workflow development, Data migration. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from San Mateo County Community College District Office?
All active and historical solicitations from San Mateo County Community College District Office are tracked and searchable. As a higher ed agency, San Mateo County Community College District Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Mateo County Community College District Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, California. Review the full solicitation for detailed scope requirements.