San Benito County - Request for Quotes (RFQ): Road Maintenance Cold-Mix Asphalt and SS1 Oil - 2026
San Benito CountyCounty · Hollister, CA- Due
- Nov 14, 2026
- 14 days left
- Posted
- Oct 27, 2026
- Contract term
- 2 years
- Primary contact
- Ramesh Pandurangan
- (831) 902-2184
The 30-second brief
San Benito County is requesting quotes from qualified vendors to provide a reliable and cost-effective supply of Caltrans-compliant cold-mix asphalt (SC-3000) and SS1 oil for road maintenance and repair projects. The County anticipates purchasing substantial quantities on a recurring monthly basis, including 100 tons monthly of cold-mix asphalt and 1 ton monthly of SS1 oil, with additional deliveries made as needed. The contract term is an initial two years with an option to extend for one additional year. The submission deadline is November 14, 2026, and responses must be submitted via the OpenGov portal. Vendors must maintain DIR registration, comprehensive general and excess public liability insurance of $1,000,000, and valid California business licenses.
Caltrans-compliant cold-mix asphalt, SS1 oil
Product quality, delivered cost, vendor availability, delivery reliability, distance to the job site, travel time, ability to deliver usable material within the required timeframe
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Summary
San Benito County is requesting quotes from qualified vendors to provide a reliable and cost-effective supply of Caltrans-compliant cold-mix asphalt (SC-3000) and SS1 oil for road maintenance and repair projects.
The County anticipates purchasing substantial quantities on a recurring monthly basis, including 100 tons monthly of cold-mix asphalt and 1 ton monthly of SS1 oil, with additional deliveries made as needed. The contract term is an initial two years with an option to extend for one additional year. The submission deadline is November 14, 2026, and responses must be submitted via the OpenGov portal. Vendors must maintain DIR registration, comprehensive general and excess public liability insurance of $1,000,000, and valid California business licenses.
EVALUATION CRITERIA
7- Product quality
- Delivered cost
- Vendor availability
- Delivery reliability
- Distance to the job site
- Travel time
- Ability to deliver usable material within the required timeframe
REQUIRED DELIVERABLES
Caltrans-compliant cold-mix asphalt, SS1 oil
REQUIRED ATTACHMENTS
4- Quotation Document(s)
- Proof of DIR registration
- Insurance certificate
- Valid licenses and/or certifications
- Submit to
- https://procurement.opengov.com/portal/cosb
- Duration
- 12 months
- Scope location
- Hollister, CA
Questions about this RFQ
How do I respond to this RFQ from San Benito County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cosb. For questions, contact Ramesh Pandurangan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including San Benito County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ramesh Pandurangan at (831) 902-2184. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Caltrans-compliant cold-mix asphalt, SS1 oil. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Product quality, delivered cost, vendor availability, delivery reliability, distance to the job site, travel time, ability to deliver usable material within the required timeframe" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Benito County?
All active and historical solicitations from San Benito County are tracked and searchable. As a county agency, San Benito County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Document(s), proof of DIR registration, insurance certificate, valid licenses and/or certifications. Review the full document from San Benito County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hollister, CA. Review the full solicitation for detailed scope requirements.