San Antonio Water System - Annual Contract for Charter Bus Services - Bid 26-4016
San Antonio Water SystemUtility District · San Antonio, TX- Due
- Nov 9, 2026
- 11 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Gilberto Reyna
- (210) 233-3316
The 30-second brief
The San Antonio Water System (SAWS) is soliciting bids from qualified vendors to provide charter bus transportation services for various agency events and programs, including Employee Orientation Workshops, Teacher/Educator Workshops, Student Field Trips, and special events in San Antonio, Texas. The contract requires safe, reliable, and professional transportation services using vehicles such as 29-passenger mini-buses and 55-passenger or large coach buses equipped with functional communication systems, heating and air conditioning, and accessibility accommodations. Bids are due by November 9, 2026, at 3:00 PM, with a notice of interest deadline on November 6, 2026. Award will be made to the responsive, responsible bidder offering the overall lowest price, subject to compliance with SAWS insurance, background screening, and Small Minority Women Business (SMWB) program requirements.
Charter bus transportation services including 29-passenger mini-buses and 55-passenger or large coach buses for employee orientation workshops, Teacher/educator workshops, And student field trips.
Lowest responsible bidder, price
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Summary
The San Antonio Water System (SAWS) is soliciting bids from qualified vendors to provide charter bus transportation services for various agency events and programs, including Employee Orientation Workshops, Teacher/Educator Workshops, Student Field Trips, and special events in San Antonio, Texas.
The contract requires safe, reliable, and professional transportation services using vehicles such as 29-passenger mini-buses and 55-passenger or large coach buses equipped with functional communication systems, heating and air conditioning, and accessibility accommodations. Bids are due by November 9, 2026, at 3:00 PM, with a notice of interest deadline on November 6, 2026. Award will be made to the responsive, responsible bidder offering the overall lowest price, subject to compliance with SAWS insurance, background screening, and Small Minority Women Business (SMWB) program requirements.
EVALUATION CRITERIA
Lowest responsible bidder, price
REQUIRED DELIVERABLES
Charter bus transportation services including 29-passenger mini-buses and 55-passenger or large coach buses for employee orientation workshops, Teacher/educator workshops, And student field trips.
REQUIRED ATTACHMENTS
5- Conflict of Interest Questionnaire (CIQ Form)
- Good Faith Effort Plan
- Vendor references
- Signed Invitation to Bid Sheet
- Bid Price Schedule
- Submit to
- https://sawsbid.ionwave.net/PublicDetail.aspx?bidID=4514&SourceType=1
- Duration
- 12 months
- Scope location
- San Antonio, TX
Questions about this BID
How do I respond to this Bid from San Antonio Water System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://sawsbid.ionwave.net/PublicDetail.aspx?bidID=4514&SourceType=1. For questions, contact Gilberto Reyna.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including San Antonio Water System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gilberto Reyna at (210) 233-3316. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Charter bus transportation services including 29-passenger mini-buses and 55-passenger or large coach buses for employee orientation workshops, Teacher/educator workshops, And student field trips.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Antonio Water System?
All active and historical solicitations from San Antonio Water System are tracked and searchable. As a utility district agency, San Antonio Water System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Questionnaire (CIQ Form), Good Faith Effort Plan, vendor references, signed Invitation to Bid Sheet, Bid Price Schedule. Review the full document from San Antonio Water System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.