Salem City Schools Division-Wide Yearbook Services RFP 2026
Salem City Public SchoolsSchool · Salem, VA- Due
- Apr 21, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 1 year
- Primary contact
- Mandy C. Hall
- (540) 389-0130
The 30-second brief
Salem City Schools is seeking proposals from qualified vendors to provide yearbook services for one high school, one middle school, and four elementary schools for the 2026-2027 school year, with an option to extend.
Yearbook services
Overall qualifications, experience and industry reputation of the offeror, Overall qualifications, experience and industry reputation of the proposed consultant assigned to our division, Successful experience in completing similar projects, References and any knowledge of prior work for the school division, if applicable, Demonstrated knowledge of yearbook including demands of students, teachers, and parents, Cost, Quality of previous completed yearbooks or photographic services, Quality of proposal and discussion points with proposers
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Summary
Salem City Schools is seeking proposals from qualified vendors to provide yearbook services for one high school, one middle school, and four elementary schools for the 2026-2027 school year, with an option to extend.
EVALUATION CRITERIA
Overall qualifications, experience and industry reputation of the offeror, Overall qualifications, experience and industry reputation of the proposed consultant assigned to our division, Successful experience in completing similar projects, References and any knowledge of prior work for the school division, if applicable, Demonstrated knowledge of yearbook including demands of students, teachers, and parents, Cost, Quality of previous completed yearbooks or photographic services, Quality of proposal and discussion points with proposers
REQUIRED DELIVERABLES
Yearbook services
REQUIRED ATTACHMENTS
References Form, Contractor Certification Form
- Submit to
- Salem City Schools Business office
- Duration
- 60 months
- Scope location
- Salem, Virginia
- Reported agency
- City of Salem School Division
Questions about this RFP
How do I respond to this RFP from Salem City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Salem City Schools Business office. For questions, contact Mandy C. Hall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Salem City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy C. Hall at (540) 389-0130. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Yearbook services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall qualifications, experience and industry reputation of the offeror, Overall qualifications, experience and industry reputation of the proposed consultant assigned to our division, Successful ex..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Salem City Public Schools?
All active and historical solicitations from Salem City Public Schools are tracked and searchable. As a school agency, Salem City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References Form, Contractor Certification Form. Review the full document from Salem City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, Virginia. Review the full solicitation for detailed scope requirements.