Rolling Meadows Park District Concession Services at West Meadows Ice Arena RFP 2026
Rolling Meadows Park DistrictSpecial District · Rolling Meadows, IL- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Primary contact
- Nick Troy
- (847) 818-3200 ext 1111
The 30-second brief
The Rolling Meadows Park District is seeking proposals from qualified vendors to provide full-service food and beverage concession operations at the West Meadows Ice Arena. The facility is a year-round venue hosting ice skating, hockey programs, tournaments, and includes two golf simulator bays. The selected vendor will be responsible for providing a variety of food, non-alcoholic beverages, and alcoholic beverages (subject to licensing), maintaining cleanliness standards, and managing customer service. Proposals must include a revenue-sharing structure, equipment details, and a maintenance plan. The contract is expected to start on October 1, 2026. Submissions are due no later than 4:30pm on September 1, 2026.
Company Overview, Proposed Offerings, Equipment Details, Maintenance and Support Plan, Revenue Sharing Proposal, Compliance Documentation, References, Value Added Services
Vendor experience and qualifications, Quality and variety of proposed products and services, Revenue-sharing terms and financial benefits, Sustainability practices, References and past performance
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Summary
The Rolling Meadows Park District is seeking proposals from qualified vendors to provide full-service food and beverage concession operations at the West Meadows Ice Arena.
The facility is a year-round venue hosting ice skating, hockey programs, tournaments, and includes two golf simulator bays. The selected vendor will be responsible for providing a variety of food, non-alcoholic beverages, and alcoholic beverages (subject to licensing), maintaining cleanliness standards, and managing customer service. Proposals must include a revenue-sharing structure, equipment details, and a maintenance plan. The contract is expected to start on October 1, 2026. Submissions are due no later than 4:30pm on September 1, 2026.
EVALUATION CRITERIA
5- Vendor experience and qualifications
- Quality and variety of proposed products and services
- Revenue-sharing terms and financial benefits
- Sustainability practices
- References and past performance
REQUIRED DELIVERABLES
8- Company Overview
- Proposed Offerings
- Equipment Details
- Maintenance and Support Plan
- Revenue Sharing Proposal
- Compliance Documentation
- References
- Value Added Services
- Submit to
- 3000 Central Rd. Ste 100, Rolling Meadows, IL 60008
- Scope location
- Rolling Meadows, IL
Questions about this RFP
How do I respond to this RFP from Rolling Meadows Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 3000 Central Rd. Ste 100, Rolling Meadows, IL 60008. For questions, contact Nick Troy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rolling Meadows Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nick Troy at (847) 818-3200 ext 1111. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Overview, Proposed Offerings, Equipment Details, Maintenance and Support Plan, Revenue Sharing Proposal, Compliance Documentation, References, Value Added Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor experience and qualifications, Quality and variety of proposed products and services, Revenue-sharing terms and financial benefits, Sustainability practices, References and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rolling Meadows Park District?
All active and historical solicitations from Rolling Meadows Park District are tracked and searchable. As a special district agency, Rolling Meadows Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Rolling Meadows Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rolling Meadows, IL. Review the full solicitation for detailed scope requirements.