Rogers Public Schools RFP for School Photography Services 2026
Rogers Public SchoolsSchool · Rogers, AR- Due
- Feb 28, 2026
- Deadline passed
- Posted
- Jan 21, 2026
- Contract term
- 3 years
- Primary contact
- Charles Lee
- (479) 636-3910
The 30-second brief
Rogers School District is seeking proposals from qualified vendors to provide high-quality photography services for students and staff, including individual portraits, class photos, staff photos, and optional event photography.
Individual student portraits for yearbooks, Class group photos (elementary), Staff portraits, Club and extracurricular group photos, Event photography, Graduation ceremony photos, Re-take sessions, Secure online ordering system, High-quality digital images for school records, Prints and digital files.
Experience and past performance in school photography services, quality and affordability of photography packages, customer service and ease of ordering, ability to meet scheduling and delivery deadlines, references.
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Summary
Rogers School District is seeking proposals from qualified vendors to provide high-quality photography services for students and staff, including individual portraits, class photos, staff photos, and optional event photography.
EVALUATION CRITERIA
5- Experience and past performance in school photography services
- Quality and affordability of photography packages
- Customer service and ease of ordering
- Ability to meet scheduling and delivery deadlines
- References
REQUIRED DELIVERABLES
10- Individual student portraits for yearbooks
- Class group photos (elementary)
- Staff portraits
- Club and extracurricular group photos
- Event photography
- Graduation ceremony photos
- Re-take sessions
- Secure online ordering system
- High-quality digital images for school records
- Prints and digital files
REQUIRED ATTACHMENTS
7- Company background and experience
- Description of photography packages and pricing
- Sample contract with terms and conditions
- Timeline for service delivery and turnaround times
- Description of the ordering process and customer service support
- Details on any additional services offered
- Two references
- Submit to
- [email protected] or mailed to Rogers School District, Attn: Charles Lee, 500 W Walnut
- Duration
- 36 months
- Scope location
- Rogers, AR
- Reported agency
- Rogers School District
Questions about this RFP
How do I respond to this RFP from Rogers Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or mailed to Rogers School District, Attn: Charles Lee, 500 W Walnut. For questions, contact Charles Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rogers Public Schools in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles Lee at (479) 636-3910. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Individual student portraits for yearbooks, Class group photos (elementary), Staff portraits, Club and extracurricular group photos, Event photography, Graduation ceremony photos, Re-take sessions, Secure online ordering system, High-quality digital images for school records, Prints and digital file. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and past performance in school photography services, quality and affordability of photography packages, customer service and ease of ordering, ability to meet scheduling and delivery deadli..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rogers Public Schools?
All active and historical solicitations from Rogers Public Schools are tracked and searchable. As a school agency, Rogers Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and experience, description of photography packages and pricing, sample contract with terms and conditions, timeline for service delivery and turnaround times, description of the or. Review the full document from Rogers Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rogers, AR. Review the full solicitation for detailed scope requirements.