Rock Island County Metropolitan Mass Transit District Copier Services Contract - 2025 RFP 0008
Rock Island County Metropolitan Mass Transit DistrictPublic Authority · Moline, IL- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Oct 24, 2025
- Contract term
- 5 years
- Primary contact
- Diana Armstrong
- (309) 786-3061
The 30-second brief
The Rock Island County Metropolitan Mass Transit District seeks proposals from qualified firms to provide copier services, equipment lease agreements, and service-maintenance agreements for all MetroLINK facilities, including Administrative Offices, OMC-Operations Area, OMC-Maintenance Area, STS Building, and Centre Station Office in Moline and Rock Island, Illinois. The work involves leasing printers-copiers with Canon models such as iR ADV C5550i II, C5535i, 4535i III, and 1435iF+, supporting an estimated monthly usage of 15,000 black and white copies and 17,000 color copies. The contract term is for a base period with option years not to exceed five years total. Submissions are due by December 1, 2025 at 2:00 PM via the Ionwave portal, with a question deadline of November 14, 2025. Requirements include a 60-month lease term, service-maintenance covering all parts, repairs, and supplies except paper, a 180-day pricing validity, DBE compliance goals of 3.05%, financial capability documentation, insurance, and warranty.
Equipment lease agreements and service-maintenance agreements for printers-copiers including Canon iR ADV C5550i II, Canon iR ADV C5535i, Canon iR ADV 4535i III, And Canon iR 1435iF+
Proposed Approach to the Project and Completeness of Response 40%, Proposer's Capabilities and Past Performance 30%, Pricing 30%
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Summary
The Rock Island County Metropolitan Mass Transit District seeks proposals from qualified firms to provide copier services, equipment lease agreements, and service-maintenance agreements for all MetroLINK facilities, including Administrative Offices, OMC-Operations Area, OMC-Maintenance Area, STS Building, and Centre Station Office in Moline and Rock Island, Illinois.
The work involves leasing printers-copiers with Canon models such as iR ADV C5550i II, C5535i, 4535i III, and 1435iF+, supporting an estimated monthly usage of 15,000 black and white copies and 17,000 color copies. The contract term is for a base period with option years not to exceed five years total. Submissions are due by December 1, 2025 at 2:00 PM via the Ionwave portal, with a question deadline of November 14, 2025. Requirements include a 60-month lease term, service-maintenance covering all parts, repairs, and supplies except paper, a 180-day pricing validity, DBE compliance goals of 3.05%, financial capability documentation, insurance, and warranty.
EVALUATION CRITERIA
3- Proposed Approach to the Project and Completeness of Response 40%
- Proposer's Capabilities and Past Performance 30%
- Pricing 30%
REQUIRED DELIVERABLES
Equipment lease agreements and service-maintenance agreements for printers-copiers including Canon iR ADV C5550i II, Canon iR ADV C5535i, Canon iR ADV 4535i III, And Canon iR 1435iF+
REQUIRED ATTACHMENTS
8- Conflict of Interest Reporting
- Financial Capability Attachment
- Brochures & Company Information
- Schedule
- Warranty
- Insurance
- Project Safety Procedures
- Signed Addenda
- Submit to
- https://metroqc.ionwave.net/PublicDetail.aspx?bidID=91&SourceType=2
- Scope location
- Moline, IL
Questions about this RFP
How do I respond to this RFP from Rock Island County Metropolitan Mass Transit District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://metroqc.ionwave.net/PublicDetail.aspx?bidID=91&SourceType=2. For questions, contact Diana Armstrong.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rock Island County Metropolitan Mass Transit District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Armstrong at (309) 786-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment lease agreements and service-maintenance agreements for printers-copiers including Canon iR ADV C5550i II, Canon iR ADV C5535i, Canon iR ADV 4535i III, And Canon iR 1435iF+. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Approach to the Project and Completeness of Response 40%, Proposer's Capabilities and Past Performance 30%, Pricing 30%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rock Island County Metropolitan Mass Transit District?
All active and historical solicitations from Rock Island County Metropolitan Mass Transit District are tracked and searchable. As a public authority agency, Rock Island County Metropolitan Mass Transit District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Reporting, Financial Capability Attachment, Brochures & Company Information, Schedule, Warranty, Insurance, Project Safety Procedures, Signed Addenda. Review the full document from Rock Island County Metropolitan Mass Transit District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moline, IL. Review the full solicitation for detailed scope requirements.