Rochester Housing Authority - Residential HVAC Maintenance, Repairs and On-Demand Services - 2026
Rochester Housing AuthorityLocal Housing Authority · Rochester, NY- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Michael Wolfe
- (585) 402-4832
The 30-second brief
The Rochester Housing Authority seeks proposals from experienced HVAC and mechanical contracting firms to provide comprehensive commercial and residential HVAC maintenance, repairs, diagnostic, and emergency services across a portfolio of multi-family apartment buildings, townhouses, and scattered site homes. Work encompasses residential furnace systems including Rheem and Bryant 80+, 90+, and high-efficiency units, residential boiler systems including Teledyne and Burnham units, DHW combo boilers, water systems, bathroom exhaust fans, heat pumps, PTAC air conditioning, copper heating lines, baseboard, zone valves, radiators, and gas lines. Services involve 24/7 emergency response with a 2-hour onsite requirement, standard repair services within 24 hours, advanced diagnostics, and equipment maintenance. The contract value is not to exceed $100,000 per year with an option for 4 annual renewals over a 5-year period. Proposals are due by October 14, 2026. Required submissions include unit pricing sheets, references, proof of insurance, and factory certifications.
Firms Experience (40%), Cost Consideration / Pricing (30%), Work Plan and Repair Procedures (30%)
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Summary
The Rochester Housing Authority seeks proposals from experienced HVAC and mechanical contracting firms to provide comprehensive commercial and residential HVAC maintenance, repairs, diagnostic, and emergency services across a portfolio of multi-family apartment buildings, townhouses, and scattered site homes.
Work encompasses residential furnace systems including Rheem and Bryant 80+, 90+, and high-efficiency units, residential boiler systems including Teledyne and Burnham units, DHW combo boilers, water systems, bathroom exhaust fans, heat pumps, PTAC air conditioning, copper heating lines, baseboard, zone valves, radiators, and gas lines. Services involve 24/7 emergency response with a 2-hour onsite requirement, standard repair services within 24 hours, advanced diagnostics, and equipment maintenance. The contract value is not to exceed $100,000 per year with an option for 4 annual renewals over a 5-year period. Proposals are due by October 14, 2026. Required submissions include unit pricing sheets, references, proof of insurance, and factory certifications.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Unit Pricing Sheet
- HUD Form 5369-C
- Acknowledgement of Principle
- Affidavit of non-collusion
REQUIRED STAFFING
3- Submit to
- RHA Procurement Department, 495 Upper Falls Blvd., Rochester, NY 14605
- Duration
- 60 months
- Scope location
- Rochester, NY
Questions about this RFQ
How do I respond to this RFQ from Rochester Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: RHA Procurement Department, 495 Upper Falls Blvd., Rochester, NY 14605. For questions, contact Michael Wolfe.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Rochester Housing Authority in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Wolfe at (585) 402-4832. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed Master Technician, Journeyman, Apprentice/Wage Progression. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firms Experience (40%), Cost Consideration / Pricing (30%), Work Plan and Repair Procedures (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rochester Housing Authority?
All active and historical solicitations from Rochester Housing Authority are tracked and searchable. As a local housing authority agency, Rochester Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Unit Pricing Sheet, HUD Form 5369-C, Acknowledgement of Principle, Affidavit of non-collusion. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Rochester Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester, NY. Review the full solicitation for detailed scope requirements.