Riverside Brookfield Township School District 208 - Integrated Facilities Management Services - 2026
Riverside-Brookfield Twp SD 208School · Riverside, IL- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 5 years
- Primary contact
- Dr. Kristin Smetana
- (708) 442-8200
The 30-second brief
Riverside Brookfield Township School District 208 seeks a full-service integrated facilities management contractor for a five-year term beginning July 1, 2027 through June 30, 2032. The scope includes general facility maintenance, grounds maintenance, custodial services, athletic field preparation, snow and ice response coordination, technical support, capital planning, and performance management. Facilities covered include Riverside Brookfield High School, Kennelly Complex, Auto Shop/Maintenance Building, and surrounding grounds totaling approximately 740,000 square feet. Sealed bids are due by 10:00 AM on Wednesday, September 30, 2026, at the District Office located at 160 Ridgewood Road, Riverside, Illinois 60546. A mandatory pre-bid conference and facility tour will be held on September 23, 2026. A bid security bond or cashier's/certified check for 10% of the first year's bid amount is required.
Positive references, Contractor longevity in public school facility management, Qualifications and turnover factors of administrative and executive personnel, Employee turnover rates, Financial soundness and stability, Comprehensiveness and thoroughness of operating procedures, Training programs, Transition plan, Price
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Summary
Riverside Brookfield Township School District 208 seeks a full-service integrated facilities management contractor for a five-year term beginning July 1, 2027 through June 30, 2032.
The scope includes general facility maintenance, grounds maintenance, custodial services, athletic field preparation, snow and ice response coordination, technical support, capital planning, and performance management. Facilities covered include Riverside Brookfield High School, Kennelly Complex, Auto Shop/Maintenance Building, and surrounding grounds totaling approximately 740,000 square feet. Sealed bids are due by 10:00 AM on Wednesday, September 30, 2026, at the District Office located at 160 Ridgewood Road, Riverside, Illinois 60546. A mandatory pre-bid conference and facility tour will be held on September 23, 2026. A bid security bond or cashier's/certified check for 10% of the first year's bid amount is required.
EVALUATION CRITERIA
9- Positive references
- Contractor longevity in public school facility management
- Qualifications and turnover factors of administrative and executive personnel
- Employee turnover rates
- Financial soundness and stability
- Comprehensiveness and thoroughness of operating procedures
- Training programs
- Transition plan
- Price
REQUIRED ATTACHMENTS
17- Exhibit K/Form 1 Information and Acknowledgment Form
- Exhibit K/Form 2 Price Sheet
- Exhibit K/Form 3 Evidence of Qualifications
- Exhibit K/Form 4 Insurance Requirements
- Exhibit K/Form 5 Criminal Background Information
- Exhibit K/Form 6 Certificate of Eligibility to Bid
- Exhibit K/Form 7 Drug Free Workplace
- Exhibit K/Form 8 Certificate Regarding Sexual Harassment Policy
- Exhibit K/Form 9 Statement of Nondiscrimination
- Exhibit K/Form 10 Anti-Collusion Affidavit of Compliance
- Exhibit K/Form 11 Commitment to Provide Information
- Copy of building inspection forms currently in use
- Bid security bond
- Training policies and manuals
- Drug and alcohol testing procedures
- Transition plan
- Evidence of liability insurance
REQUIRED STAFFING
5- Submit to
- District Office, 160 Ridgewood Road, Riverside, IL 60546
- Duration
- 60 months
- Scope location
- Riverside, IL
- Projected sq ft
- 740,000 sq ft
- Reported agency
- Riverside Brookfield Township School District 208
Questions about this BID
How do I respond to this Bid from Riverside-Brookfield Twp SD 208?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District Office, 160 Ridgewood Road, Riverside, IL 60546. For questions, contact Dr. Kristin Smetana.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Riverside-Brookfield Twp SD 208 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Kristin Smetana at (708) 442-8200. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Day Custodians, Night Custodians, Day Maintenance Staff, Night Maintenance Staff, Grounds Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Positive references, Contractor longevity in public school facility management, Qualifications and turnover factors of administrative and executive personnel, Employee turnover rates, Financial soundn..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Riverside-Brookfield Twp SD 208?
All active and historical solicitations from Riverside-Brookfield Twp SD 208 are tracked and searchable. As a school agency, Riverside-Brookfield Twp SD 208 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit K/Form 1 Information and Acknowledgment Form, Exhibit K/Form 2 Price Sheet, Exhibit K/Form 3 Evidence of Qualifications, Exhibit K/Form 4 Insurance Requirements, Exhibit K/Form 5 Criminal Back. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Riverside-Brookfield Twp SD 208 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Riverside, IL. The total projected area is 740000 sq ft. Review the full solicitation for detailed scope requirements.