Richland County Dog Shelter HVAC/AC Project ITB 2025
Richland CountyCounty · Mansfield, OH- Due
- Nov 20, 2025
- Deadline passed
- Primary contact
- Stacey Crall
- (614) 430-9820
The 30-second brief
The Board of Commissioners for Richland County, Ohio, is soliciting sealed bids for the Richland County Dog Shelter HVAC/AC Project located at 810 N Home Rd., Mansfield, OH. The scope of work consists of all labor, materials, equipment, and services necessary for the construction of HVAC systems, including a packaged air-cooled chiller, hydronic pumps, expansion tanks, and associated instrumentation and controls. The total estimated construction cost for the base bid is $318,211.00. A mandatory pre-bid conference is scheduled for October 28, 2025, at 1:00 PM. Bids are due by 10:00 AM local time on November 20, 2025, and must include a Bid Guaranty in the form of a bond or a certified check for 10% of the bid amount.
Bid Form, Bid Guaranty, Contractor's Qualification Statement, Substitution Form
Lowest and best bid, bidder's work history, financial ability, experience on similar projects, equipment and facilities, workforce adequacy
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Summary
The Board of Commissioners for Richland County, Ohio, is soliciting sealed bids for the Richland County Dog Shelter HVAC/AC Project located at 810 N Home Rd., Mansfield, OH. The scope of work consists of all labor, materials, equipment, and services necessary for the construction of HVAC systems, including a packaged air-cooled chiller, hydronic pumps, expansion tanks, and associated instrumentation and controls.
The total estimated construction cost for the base bid is $318,211.00. A mandatory pre-bid conference is scheduled for October 28, 2025, at 1:00 PM. Bids are due by 10:00 AM local time on November 20, 2025, and must include a Bid Guaranty in the form of a bond or a certified check for 10% of the bid amount.
EVALUATION CRITERIA
6- Lowest and best bid
- Bidder's work history
- Financial ability
- Experience on similar projects
- Equipment and facilities
- Workforce adequacy
REQUIRED DELIVERABLES
4- Bid Form
- Bid Guaranty
- Contractor's Qualification Statement
- Substitution Form
REQUIRED ATTACHMENTS
13- Legal Notice
- Instructions to Bidders
- Bid Form
- Owner-Contractor Agreement
- General Conditions
- Contractor's Personal Property Tax Affidavit
- Contractor's Qualification Statement
- Bid Guaranty & Contract Bond Form
- Pre-bid Substitution Form
- Sales & Use Tax Exemption Certificate
- Statement of Claim Form
- Certificate of Substantial Completion
- Technical Specification Index
- Submit to
- 50 Park Ave. East, Mansfield, Ohio 44902
- Scope location
- Mansfield, OH
Questions about this ITB
How do I respond to this ITB from Richland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 50 Park Ave. East, Mansfield, Ohio 44902. For questions, contact Stacey Crall.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Richland County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacey Crall at (614) 430-9820. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Guaranty, Contractor's Qualification Statement, Substitution Form. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, bidder's work history, financial ability, experience on similar projects, equipment and facilities, workforce adequacy" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Richland County?
All active and historical solicitations from Richland County are tracked and searchable. As a county agency, Richland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Legal Notice, Instructions to Bidders, Bid Form, Owner-Contractor Agreement, General Conditions, Contractor's Personal Property Tax Affidavit, Contractor's Qualification Statement, Bid Guaranty & Cont. Review the full document from Richland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mansfield, OH. Review the full solicitation for detailed scope requirements.