Reno County - Mailing System and Folder Inserter Lease, Maintenance, Service and Support RFP 2026
Reno CountyCounty · Reno County, KS- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Primary contact
- Jenna Fager
- (620) 694-2954
The 30-second brief
Reno County, Kansas is requesting proposals from qualified vendors for a complete mailing and folder-inserter solution, including equipment, installation, software, maintenance, service, support, and training. The required components include a postage meter comparable to Quadient iX-9, conveyor stacker, dynamic scale, 10 lb scale, barcode scanner, touchscreen PC, mailing/shipping software supporting up to 10,000 accounts, 70 lb shipping scale, thermal label printer, and a folder inserter comparable to Quadient DS-77 iQ with CIS/OMR barcode reader, full-sheet trays, maxifeeder, and high-capacity stacker. Proposals are due by October 16, 2026, at 4:00 p.m., submitted electronically to [email protected]. Evaluation factors include specification compliance, total cost of ownership, performance and ease of use, support capabilities, training, vendor experience, and contract terms.
Compliance with requested specifications and functionality, Total cost of ownership, Performance, capacity, reliability, and ease of use, Service and support capabilities, Training and implementation approach, Vendor experience, qualifications, and references, Contract terms, warranty, and delivery/implementation schedule
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Summary
Reno County, Kansas is requesting proposals from qualified vendors for a complete mailing and folder-inserter solution, including equipment, installation, software, maintenance, service, support, and training.
The required components include a postage meter comparable to Quadient iX-9, conveyor stacker, dynamic scale, 10 lb scale, barcode scanner, touchscreen PC, mailing/shipping software supporting up to 10,000 accounts, 70 lb shipping scale, thermal label printer, and a folder inserter comparable to Quadient DS-77 iQ with CIS/OMR barcode reader, full-sheet trays, maxifeeder, and high-capacity stacker. Proposals are due by October 16, 2026, at 4:00 p.m., submitted electronically to [email protected]. Evaluation factors include specification compliance, total cost of ownership, performance and ease of use, support capabilities, training, vendor experience, and contract terms.
EVALUATION CRITERIA
14- Compliance with requested specifications and functionality
- Total cost of ownership
- Performance
- Capacity
- Reliability
- Ease of use
- Service and support capabilities
- Training and implementation approach
- Vendor experience
- Qualifications
- References
- Contract terms
- Warranty
- Delivery/implementation schedule
- Submit to
- [email protected]
- Scope location
- Reno County, KS
Questions about this RFP
How do I respond to this RFP from Reno County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Submissions should be delivered to: [email protected]. For questions, contact Jenna Fager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Reno County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenna Fager at (620) 694-2954. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with requested specifications and functionality, Total cost of ownership, Performance, capacity, reliability, and ease of use, Service and support capabilities, Training and implementation..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Reno County?
All active and historical solicitations from Reno County are tracked and searchable. As a county agency, Reno County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Reno County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Reno County, KS. Review the full solicitation for detailed scope requirements.