Raleigh County Board of Education Access Control System Maintenance, Repair, and Installation Services RFP 2027-03
Raleigh County School DistrictSchool · Beckley, WV- Due
- Aug 21, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Serena Starcher
- (304) 256-4660
The 30-second brief
Raleigh County Schools is soliciting proposals for comprehensive maintenance, repair, troubleshooting, programming, and installation services for its electronic access control systems. Submissions are due August 21, 2026.
Service-ticket documentation, Written estimates, Equipment lists, Installation plans, Wiring diagrams, Controller and interface documentation, Door schedules, Test results, Preventive maintenance reports, Audit reports, Photographs, Warranty documentation, Manufacturer manuals, Software or programming documentation, Inventory updates, Final as-built documentation
Relevant experience and technical expertise, experience with district's existing equipment, qualifications of proposed personnel, ability to respond throughout Raleigh County, service availability and response times, quality of proposed service approach, references and past performance, completeness of proposal, pricing and overall value, ability to meet security and confidentiality requirements, acceptance of contractual requirements
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Summary
Raleigh County Schools is soliciting proposals for comprehensive maintenance, repair, troubleshooting, programming, and installation services for its electronic access control systems. Submissions are due August 21, 2026.
EVALUATION CRITERIA
11- Relevant experience and technical expertise
- Experience with district's existing equipment
- Qualifications of proposed personnel
- Ability to respond throughout Raleigh County
- Service availability and response times
- Quality of proposed service approach
- References and past performance
- Completeness of proposal
- Pricing and overall value
- Ability to meet security and confidentiality requirements
- Acceptance of contractual requirements
REQUIRED DELIVERABLES
16- Service-ticket documentation
- Written estimates
- Equipment lists
- Installation plans
- Wiring diagrams
- Controller and interface documentation
- Door schedules
- Test results
- Preventive maintenance reports
- Audit reports
- Photographs
- Warranty documentation
- Manufacturer manuals
- Software or programming documentation
- Inventory updates
- Final as-built documentation
REQUIRED ATTACHMENTS
5- Addendum to Vendor's Standard Contractual Forms
- Affidavit
- Form 157 Bid Certification Form
- General Terms & Conditions
- No Debt Affidavit
REQUIRED STAFFING
3- Submit to
- 104 Allen Avenue, Beckley, WV 25801
- Scope location
- Beckley, WV
- Reported agency
- Raleigh County Board of Education
Questions about this RFP
How do I respond to this RFP from Raleigh County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 104 Allen Avenue, Beckley, WV 25801. For questions, contact Serena Starcher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Raleigh County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Serena Starcher at (304) 256-4660. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: technician, project-manager, programmer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Service-ticket documentation, Written estimates, Equipment lists, Installation plans, Wiring diagrams, Controller and interface documentation, Door schedules, Test results, Preventive maintenance reports, Audit reports, Photographs, Warranty documentation, Manufacturer manuals, Software or programmi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and technical expertise, experience with district's existing equipment, qualifications of proposed personnel, ability to respond throughout Raleigh County, service availability and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Raleigh County School District?
All active and historical solicitations from Raleigh County School District are tracked and searchable. As a school agency, Raleigh County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum to Vendor's Standard Contractual Forms, Affidavit, Form 157 Bid Certification Form, General Terms & Conditions, No Debt Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Raleigh County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beckley, WV. Review the full solicitation for detailed scope requirements.