Radford University Concert Promotional and Management Services RFP R26-004 2026
Radford University-CarilionHigher Ed · Roanoke, VA- Due
- May 15, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Contract term
- 2 years
- Primary contact
- Sheryl S. Sullivan
- (540) 831-6106
The 30-second brief
Radford University and the City of Radford seek a contractor to provide comprehensive concert programming, promotion, and management services for single events or series. Proposals are due May 15, 2026.
Event Plan, Financial reporting, Marketing strategy, Site layout plan, Security plan, Emergency action plan
Qualifications and experience (25%), Quality of products/services (25%), Specific plans or methodology (20%), Financial/Cost (20%), SWaM Participation (10%)
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Summary
Radford University and the City of Radford seek a contractor to provide comprehensive concert programming, promotion, and management services for single events or series. Proposals are due May 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Event Plan
- Financial reporting
- Marketing strategy
- Site layout plan
- Security plan
- Emergency action plan
REQUIRED ATTACHMENTS
Attachment C - Vendor Data Sheet, Attachment F - Electronic Submission Details
REQUIRED STAFFING
4- Submit to
- Radford University, David E. Armstrong Complex, 501 Stockton Street, Radford, VA 24142 or via eVA portal.
- Scope location
- Radford, VA
- Reported agency
- Radford University
Questions about this RFP
How do I respond to this RFP from Radford University-Carilion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Radford University, David E. Armstrong Complex, 501 Stockton Street, Radford, VA 24142 or via eVA portal.. For questions, contact Sheryl S. Sullivan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Radford University-Carilion in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheryl S. Sullivan at (540) 831-6106. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: event managers, box office, production crew, security coordination. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Event Plan, Financial reporting, Marketing strategy, Site layout plan, Security plan, Emergency action plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience (25%), Quality of products/services (25%), Specific plans or methodology (20%), Financial/Cost (20%), SWaM Participation (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Radford University-Carilion?
All active and historical solicitations from Radford University-Carilion are tracked and searchable. As a higher ed agency, Radford University-Carilion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment C - Vendor Data Sheet, Attachment F - Electronic Submission Details. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Radford University-Carilion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Radford, VA. Review the full solicitation for detailed scope requirements.