Prospect Heights School District 23 - District Landscaping Services - 2027-30
Prospect Heights SD 23School · Prospect Heights, IL- Due
- Oct 6, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Luis Gonzalez
- (847) 870-3850
The 30-second brief
Prospect Heights School District 23 is soliciting bids for comprehensive district landscaping services, including weekly mowing, bed maintenance, spring and fall clean-up services, tree and shrub pruning, turf repairs, sidewalk edging, and optional weed control, fertilizer application, and mulching programs. The contract covers multiple school facilities including Eisenhower School, Betsy Ross School, Anne Sullivan School, Grodsky Administration Center, and MacArthur Middle School in Prospect Heights, Illinois, totaling approximately 1,146,830 sq ft across 21.69 acres. The initial agreement is for a three-year term spanning school years 2027-2028, 2028-2029, and 2029-2030, with options for two additional one-year extensions. A mandatory pre-bid meeting is scheduled for Friday, October 2, 2026, at 11:00 AM at the District Administration Building, 700 N. Schoenbeck Road, Prospect Heights, IL 60070. Sealed bids are due by Tuesday, October 6, 2026, at 1:00 PM. Bidders must submit references, equipment details, proposed schedules, and comply with background check and insurance requirements. Evaluation will be based on contract cost (75%), contractor's references, experience and longevity in public school or municipal landscaping (15%), and available equipment, assets, and proposed service schedule (10%).
Mowing, Spring clean up, Fall clean up, Major shrub and tree pruning, Bed/parking lot islands/playground care, General turf repairs, Sidewalk edging, Weed control and fertilizer application program, Mulching
Contract Cost (75%), Contractor's references experience and longevity in public school/municipal contract landscaping industry (15%), Contractor's available equipment and assets, proposed service schedule (10%)
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Summary
Prospect Heights School District 23 is soliciting bids for comprehensive district landscaping services, including weekly mowing, bed maintenance, spring and fall clean-up services, tree and shrub pruning, turf repairs, sidewalk edging, and optional weed control, fertilizer application, and mulching programs.
The contract covers multiple school facilities including Eisenhower School, Betsy Ross School, Anne Sullivan School, Grodsky Administration Center, and MacArthur Middle School in Prospect Heights, Illinois, totaling approximately 1,146,830 sq ft across 21.69 acres. The initial agreement is for a three-year term spanning school years 2027-2028, 2028-2029, and 2029-2030, with options for two additional one-year extensions. A mandatory pre-bid meeting is scheduled for Friday, October 2, 2026, at 11:00 AM at the District Administration Building, 700 N. Schoenbeck Road, Prospect Heights, IL 60070. Sealed bids are due by Tuesday, October 6, 2026, at 1:00 PM. Bidders must submit references, equipment details, proposed schedules, and comply with background check and insurance requirements. Evaluation will be based on contract cost (75%), contractor's references, experience and longevity in public school or municipal landscaping (15%), and available equipment, assets, and proposed service schedule (10%).
EVALUATION CRITERIA
Contract Cost (75%), Contractor's references experience and longevity in public school/municipal contract landscaping industry (15%), Contractor's available equipment and assets, proposed service schedule (10%)
REQUIRED DELIVERABLES
9- Mowing
- Spring clean up
- Fall clean up
- Major shrub and tree pruning
- Bed/parking lot islands/playground care
- General turf repairs
- Sidewalk edging
- Weed control and fertilizer application program
- Mulching
REQUIRED ATTACHMENTS
8- Bid Proposal page
- Reference listing
- Certification forms
- Contractor organization/background information
- Proposed weekly service schedule
- Subcontractor identification
- Proof of required licenses
- Safety and insurance documentation
- Submit to
- Amy K. McPartlin, CSBO, Assistant Superintendent for Finance & Operations, Prospect Heights School District 23, 700 N. Schoenbeck Road, Prospect Heights, IL 60070
- Duration
- 36 months
- Scope location
- Prospect Heights, IL
- Projected sq ft
- 1,146,830 sq ft
- Reported agency
- Prospect Heights School District 23
Questions about this BID
How do I respond to this Bid from Prospect Heights SD 23?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Amy K. McPartlin, CSBO, Assistant Superintendent for Finance & Operations, Prospect Heights School District 23, 700 N. Schoenbeck Road, Prospect Heights, IL 60070. For questions, contact Luis Gonzalez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Prospect Heights SD 23 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luis Gonzalez at (847) 870-3850. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mowing, Spring clean up, Fall clean up, Major shrub and tree pruning, Bed/parking lot islands/playground care, General turf repairs, Sidewalk edging, Weed control and fertilizer application program, Mulching. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contract Cost (75%), Contractor's references experience and longevity in public school/municipal contract landscaping industry (15%), Contractor's available equipment and assets, proposed service sche..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prospect Heights SD 23?
All active and historical solicitations from Prospect Heights SD 23 are tracked and searchable. As a school agency, Prospect Heights SD 23 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal page, reference listing, certification forms, contractor organization/background information, proposed weekly service schedule, subcontractor identification, proof of required licenses, s. Review the full document from Prospect Heights SD 23 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prospect Heights, IL. The total projected area is 1146830 sq ft. Review the full solicitation for detailed scope requirements.