Prince William Water - Fabrication and Installation Services for Fluidized Bed Incinerator Spares - RFP SA 2620 (2026)
Prince William WaterUtility District · Woodbridge, VA- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 1 year
- Primary contact
- Mikyong Rodgers
- (703) 335-8925
The 30-second brief
Prince William Water seeks proposals for fabrication and installation services for Fluidized Bed Incinerator (FBI) spares at the H.L. Mooney Advanced Water Reclamation Facility, located in Woodbridge, Virginia. The scope of work includes refractory lined ductwork, such as the FBI top plenum, crossover duct, heat exchanger top plenum, and crossover expansion joints, as well as a heat exchanger (HEX). Vendors must evaluate existing conditions, perform site visits, ensure proper fit without modification, coordinate leak testing with air from the fluidizing air blower and ID fan, and provide as-built drawings and a five-year warranty. The solicitation includes a non-mandatory pre-proposal conference and mandatory site visit on April 27, 2026, with written questions due by May 1, 2026, and proposals closing on May 21, 2026. Required submissions include a proposal package with pricing, proof of insurability, references, SWaM subcontracting plan, and compliance with Virginia licensing and insurance limits.
Fabricate one complete set of fluidized bed incinerator refractory lined ductwork including FBI top plenum, Crossover duct, Heat exchanger top plenum, And crossover expansion joints; Design and fabricate one heat exchanger (HEX); Condition assessment and refurbishment of backup heat exchanger (option); Service delivery plan including measurements, Drawings, Specifications, Administration, Disassembly, Installation, Start-up, Leak testing, And document turnover with as-built drawings and 5-year warranty.
Staffing Plan and Experience of Key Personnel 20, Qualifications and Experience of the Firm in the Public Utilities Sector 25, Availability of the Firm 20, Approach to Project Execution and Project Schedule 25, Proposed Price 10
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Summary
Prince William Water seeks proposals for fabrication and installation services for Fluidized Bed Incinerator (FBI) spares at the H.L. Mooney Advanced Water Reclamation Facility, located in Woodbridge, Virginia.
The scope of work includes refractory lined ductwork, such as the FBI top plenum, crossover duct, heat exchanger top plenum, and crossover expansion joints, as well as a heat exchanger (HEX). Vendors must evaluate existing conditions, perform site visits, ensure proper fit without modification, coordinate leak testing with air from the fluidizing air blower and ID fan, and provide as-built drawings and a five-year warranty. The solicitation includes a non-mandatory pre-proposal conference and mandatory site visit on April 27, 2026, with written questions due by May 1, 2026, and proposals closing on May 21, 2026. Required submissions include a proposal package with pricing, proof of insurability, references, SWaM subcontracting plan, and compliance with Virginia licensing and insurance limits.
EVALUATION CRITERIA
Staffing Plan and Experience of Key Personnel 20, Qualifications and Experience of the Firm in the Public Utilities Sector 25, Availability of the Firm 20, Approach to Project Execution and Project Schedule 25, Proposed Price 10
REQUIRED DELIVERABLES
Fabricate one complete set of fluidized bed incinerator refractory lined ductwork including FBI top plenum, Crossover duct, Heat exchanger top plenum, And crossover expansion joints; Design and fabricate one heat exchanger (HEX); Condition assessment and refurbishment of backup heat exchanger (option); Service delivery plan including measurements, Drawings, Specifications, Administration, Disassembly, Installation, Start-up, Leak testing, And document turnover with as-built drawings and 5-year warranty.
REQUIRED ATTACHMENTS
RFP Cover Page, RFP Submission Form, Statement of Interest, Understanding of Services to be Provided, SWaM Subcontracting Plan (Form D), Service Delivery Plan, Firm Profile / Firm History, Negotiation Team, Acknowledgement of Addenda, Licenses & Permits, Staffing Plan and Experience of Key Personnel, Qualifications and Experience of the Firm in the Public Utilities Sector, Availability of the Firm, Approach to Project Execution and Project Schedule, Proposed Price (Attachment B), Proof of Insurability (Attachment C), References (Form A), Litigation, Subcontractors (Form B, Form C), Exceptions and Other Information, Financial Stability, State Corporation Commission Form (Form F), Proprietary Information (Form G)
- Submit to
- Prince William Water, Procurement Department, 4 County Complex Court, Woodbridge, VA 22192
- Scope location
- Woodbridge, VA
Questions about this RFP
How do I respond to this RFP from Prince William Water?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Prince William Water, Procurement Department, 4 County Complex Court, Woodbridge, VA 22192. For questions, contact Mikyong Rodgers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Prince William Water in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mikyong Rodgers at (703) 335-8925. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fabricate one complete set of fluidized bed incinerator refractory lined ductwork including FBI top plenum, Crossover duct, Heat exchanger top plenum, And crossover expansion joints; Design and fabricate one heat exchanger (HEX); Condition assessment and refurbishment of backup heat exchanger (optio. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing Plan and Experience of Key Personnel 20, Qualifications and Experience of the Firm in the Public Utilities Sector 25, Availability of the Firm 20, Approach to Project Execution and Project Sc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prince William Water?
All active and historical solicitations from Prince William Water are tracked and searchable. As a utility district agency, Prince William Water regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Cover Page, RFP Submission Form, Statement of Interest, Understanding of Services to be Provided, SWaM Subcontracting Plan (Form D), Service Delivery Plan, Firm Profile / Firm History, Negotiation. Review the full document from Prince William Water for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodbridge, VA. Review the full solicitation for detailed scope requirements.