Prince William County Support for Electronic Document Management System RFP 700633-27, 2026
Prince William CountyCounty · Woodbridge, VA- Due
- Nov 27, 2026
- 16 days left
- Posted
- Nov 6, 2026
- Contract term
- 1 year
- Primary contact
- Maen Abu Hamdan
- (703) 792-6793
The 30-second brief
Prince William County Department of Information Technology (DoIT) is seeking proposals from qualified firms for IT support services for its Enterprise Document Management System (EDMS), focusing primarily on EMC Documentum and EMC Captiva Intelligent Capture solutions under RFP 700633-27. The scope covers three distinct service areas: Documentum Architecture Services, Documentum Development and Maintenance Support, and Captiva InputAccel Development and Maintenance Support. Services include architectural support, routine and critical problem resolution, system upgrades and migrations, deployment planning, disaster recovery, and staff augmentation. Proposals are due by November 27, 2026, at 3:00 PM EST, with an optional pre-proposal conference scheduled for November 12, 2026. A background investigation, E-Verify compliance, and insurance coverage including cyber liability and professional liability are required.
Understanding the County's Requirements (10 points), Approach and Work Plan (15 points), Management Plan and Performance Schedule (15 points), Team Qualifications and Experience (30 points), Firm Experience, Capabilities, References, and Other Information (30 points)
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Summary
Prince William County Department of Information Technology (DoIT) is seeking proposals from qualified firms for IT support services for its Enterprise Document Management System (EDMS), focusing primarily on EMC Documentum and EMC Captiva Intelligent Capture solutions under RFP 700633-27.
The scope covers three distinct service areas: Documentum Architecture Services, Documentum Development and Maintenance Support, and Captiva InputAccel Development and Maintenance Support. Services include architectural support, routine and critical problem resolution, system upgrades and migrations, deployment planning, disaster recovery, and staff augmentation. Proposals are due by November 27, 2026, at 3:00 PM EST, with an optional pre-proposal conference scheduled for November 12, 2026. A background investigation, E-Verify compliance, and insurance coverage including cyber liability and professional liability are required.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- RFP Submission Form
- Certificate of Insurance
- Cost Proposal
- License
- Service
- Maintenance agreements
REQUIRED STAFFING
Documentum/Captiva Architect, Sr. Documentum Technical Consultant/Developer, Documentum Technical Consultant/Developer, Sr. Captiva Technical Consultant/Developer, Captiva Technical Consultant/Developer, Project Manager, Documentum/Captiva Administrator
- Submit to
- https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg
- Duration
- 60 months
- Scope location
- Woodbridge, VA
Questions about this RFP
How do I respond to this RFP from Prince William County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg. For questions, contact Maen Abu Hamdan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Prince William County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maen Abu Hamdan at (703) 792-6793. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Documentum/Captiva Architect, Sr. Documentum Technical Consultant/Developer, Documentum Technical Consultant/Developer, Sr. Captiva Technical Consultant/Developer, Captiva Technical Consultant/Developer, Project Manager, Documentum/Captiva Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the County's Requirements (10 points), Approach and Work Plan (15 points), Management Plan and Performance Schedule (15 points), Team Qualifications and Experience (30 points), Firm Expe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prince William County?
All active and historical solicitations from Prince William County are tracked and searchable. As a county agency, Prince William County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Submission Form, Certificate of Insurance, Cost Proposal, License, service, and maintenance agreements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Prince William County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodbridge, VA. Review the full solicitation for detailed scope requirements.