PREP Public Schools Back-Office Financial Services RFP PPS-FIN-2025-001
Chattanooga Preparatory SchoolSchool · Chattanooga, TN- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Contract term
- 3 years
- Primary contact
- Troy Kemp
- (423) 503-4836
The 30-second brief
PREP Public Schools (PREP), a charter management organization in East Tennessee, is soliciting proposals for comprehensive back-office financial services under RFP PPS-FIN-2025-001. The scope of work includes GAAP-compliant accounting, monthly close, budget development and forecasting, payroll and benefits support, audit preparation, grant and restricted fund management, and financial reporting for the network's two campuses: Chattanooga Preparatory School and Knoxville Preparatory School. The total budgeted amount for FY26 is $87,000. The contract term is three years, beginning February 1, 2026, and ending June 30, 2029. Proposals are due by November 21, 2025, via email to [email protected] and [email protected]. Evaluation criteria include technical expertise (25%), financial accuracy (25%), systems integration (15%), client service (15%), and pricing (20%).
Monthly financial statements, Annual operating budget, Multi-year financial plan, Cash flow projections, Audit schedules, Federal and state compliance reports
Technical Expertise & Charter School Experience (25%), Financial Accuracy & Compliance Capacity (25%), Systems Integration & Reporting Capabilities (15%), Client Service & Communication Approach (15%), Pricing & Cost Effectiveness (20%)
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Summary
PREP Public Schools (PREP), a charter management organization in East Tennessee, is soliciting proposals for comprehensive back-office financial services under RFP PPS-FIN-2025-001.
The scope of work includes GAAP-compliant accounting, monthly close, budget development and forecasting, payroll and benefits support, audit preparation, grant and restricted fund management, and financial reporting for the network's two campuses: Chattanooga Preparatory School and Knoxville Preparatory School. The total budgeted amount for FY26 is $87,000. The contract term is three years, beginning February 1, 2026, and ending June 30, 2029. Proposals are due by November 21, 2025, via email to [email protected] and [email protected]. Evaluation criteria include technical expertise (25%), financial accuracy (25%), systems integration (15%), client service (15%), and pricing (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Monthly financial statements
- Annual operating budget
- Multi-year financial plan
- Cash flow projections
- Audit schedules
- Federal and state compliance reports
REQUIRED ATTACHMENTS
4- Proof of current business license
- Proof of required insurance coverage
- W-9 form
- Sample financial reporting package
REQUIRED STAFFING
3- Submit to
- [email protected], [email protected]
- Scope location
- Chattanooga, TN; Knoxville, TN
- Reported agency
- PREP Public Schools
Questions about this RFP
How do I respond to this RFP from Chattanooga Preparatory School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected]. For questions, contact Troy Kemp.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chattanooga Preparatory School in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Troy Kemp at (423) 503-4836. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: special projects, compliance support, additional consulting. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly financial statements, Annual operating budget, Multi-year financial plan, Cash flow projections, Audit schedules, Federal and state compliance reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Expertise & Charter School Experience (25%), Financial Accuracy & Compliance Capacity (25%), Systems Integration & Reporting Capabilities (15%), Client Service & Communication Approach (15%)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chattanooga Preparatory School?
All active and historical solicitations from Chattanooga Preparatory School are tracked and searchable. As a school agency, Chattanooga Preparatory School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of current business license, Proof of required insurance coverage, W-9 form, Sample financial reporting package. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Chattanooga Preparatory School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chattanooga, TN; Knoxville, TN. Review the full solicitation for detailed scope requirements.