Portage Public Schools 2026 Video Surveillance Camera Replacements RFP #20474
Portage Public SchoolsSchool · Portage, MI- Due
- May 14, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Contract term
- 1 year
- Primary contact
- Kristina Lafferty
- (269) 323-5181
The 30-second brief
Portage Public Schools is soliciting proposals for a comprehensive video surveillance camera replacement project under RFP #20474. The scope of work includes the installation of IP video security cameras and CAT-6 patch cables, including all equipment, labor, configuration, and testing across eight district sites: Administration Building, Community Education Center, Portage Central High School, Lake Center Elementary, Portage Northern High School, Portage North Middle, 12th Street Elementary, and Portage West Middle School. The district utilizes Milestone XProtect Expert Edition VMS and requires two new camera licenses. Bidders must be authorized by the proposed manufacturer (Hanwha or Axis) and provide a 5% bid bond. The project is subject to Michigan prevailing wage requirements and requires a 100% performance bond for work over $50,000. Proposals are due May 14, 2026, with a targeted completion date of August 18, 2026.
Familial Disclosure Statement, Iran Economic Sanctions Act Certification, Legal Status of Bidder Form, Bid Bond, Unit Pricing, Product Specifications, Warranty Information
Compliance with bidding documents, Price, Responsiveness to owner's requirements, Experience and references, Manufacturer relationships and certified personnel, On-going costs
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Summary
Portage Public Schools is soliciting proposals for a comprehensive video surveillance camera replacement project under RFP #20474.
The scope of work includes the installation of IP video security cameras and CAT-6 patch cables, including all equipment, labor, configuration, and testing across eight district sites: Administration Building, Community Education Center, Portage Central High School, Lake Center Elementary, Portage Northern High School, Portage North Middle, 12th Street Elementary, and Portage West Middle School. The district utilizes Milestone XProtect Expert Edition VMS and requires two new camera licenses. Bidders must be authorized by the proposed manufacturer (Hanwha or Axis) and provide a 5% bid bond. The project is subject to Michigan prevailing wage requirements and requires a 100% performance bond for work over $50,000. Proposals are due May 14, 2026, with a targeted completion date of August 18, 2026.
EVALUATION CRITERIA
6- Compliance with bidding documents
- Price
- Responsiveness to owner's requirements
- Experience and references
- Manufacturer relationships and certified personnel
- On-going costs
REQUIRED DELIVERABLES
7- Familial Disclosure Statement
- Iran Economic Sanctions Act Certification
- Legal Status of Bidder Form
- Bid Bond
- Unit Pricing
- Product Specifications
- Warranty Information
REQUIRED ATTACHMENTS
3- Familial Disclosure Statement
- Iran Economic Sanctions Act Certification
- Legal Status of Bidder Form
- Scope location
- Portage, MI
Questions about this RFP
How do I respond to this RFP from Portage Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kristina Lafferty.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Portage Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristina Lafferty at (269) 323-5181. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Familial Disclosure Statement, Iran Economic Sanctions Act Certification, Legal Status of Bidder Form, Bid Bond, Unit Pricing, Product Specifications, Warranty Information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with bidding documents, Price, Responsiveness to owner's requirements, Experience and references, Manufacturer relationships and certified personnel, On-going costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Portage Public Schools?
All active and historical solicitations from Portage Public Schools are tracked and searchable. As a school agency, Portage Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Familial Disclosure Statement, Iran Economic Sanctions Act Certification, Legal Status of Bidder Form. Review the full document from Portage Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portage, MI. Review the full solicitation for detailed scope requirements.