Polk County Schools Managed Print Services RFP
Polk County SchoolsSchool · Columbus, NC- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 5 years
- Primary contact
- Brandon Schweitzer
- (828) 894-1023
The 30-second brief
Polk County Schools is soliciting proposals from qualified vendors to provide a comprehensive Managed Print Services (MPS) program, including the supply, installation, maintenance, and support of a district-wide fleet of multifunction and single-function printers.
Managed Print Services program including equipment, Print management platform, Maintenance, Supplies, Support, Installation, And training.
Technical Solution and Print Management Platform Functionality, Service Model and Service Level Agreements, Total Cost of Ownership, Vendor Experience and K-12 References, Implementation Plan and Training
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Summary
Polk County Schools is soliciting proposals from qualified vendors to provide a comprehensive Managed Print Services (MPS) program, including the supply, installation, maintenance, and support of a district-wide fleet of multifunction and single-function printers.
EVALUATION CRITERIA
5- Technical Solution and Print Management Platform Functionality
- Service Model and Service Level Agreements
- Total Cost of Ownership
- Vendor Experience and K-12 References
- Implementation Plan and Training
REQUIRED DELIVERABLES
7- Managed Print Services program including equipment
- Print management platform
- Maintenance
- Supplies
- Support
- Installation
- Training
REQUIRED ATTACHMENTS
4- Appendix A: Detailed list of required device specifications
- Appendix B: District Site List and Address Information
- Appendix C: Historical Annual Print Volume Reports
- Appendix D: Pricing Forms
- Scope location
- Columbus, North Carolina
Questions about this RFP
How do I respond to this RFP from Polk County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Brandon Schweitzer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Polk County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Schweitzer at (828) 894-1023. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Managed Print Services program including equipment, Print management platform, Maintenance, Supplies, Support, Installation, And training.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Solution and Print Management Platform Functionality, Service Model and Service Level Agreements, Total Cost of Ownership, Vendor Experience and K-12 References, Implementation Plan and Trai..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Schools?
All active and historical solicitations from Polk County Schools are tracked and searchable. As a school agency, Polk County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Detailed list of required device specifications, Appendix B: District Site List and Address Information, Appendix C: Historical Annual Print Volume Reports, Appendix D: Pricing Forms. Review the full document from Polk County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, North Carolina. Review the full solicitation for detailed scope requirements.