Polk County Printing Business Cards Bid 26-351 2026
Polk CountyCounty · Bartow, FL- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 3 years
- Primary contact
- Colin Burke
- (863) 534-7670
The 30-second brief
Polk County, Florida is soliciting bids under Bid Number 26-351 for the printing and delivery of business cards. The scope of work includes providing all necessary labor, materials, equipment, and supplies to produce standard 2" x 3.5" business cards on 80# Cougar cover stock (or equivalent) with full-color printing. Bidders must provide pricing for both single-sided and double-sided printing in quantities of 250, 500, 1,000, and 2,000 units. The contract term runs from the date of award through August 31, 2029, with an estimated annual usage of $13,000 based on prior terms. Bids are due by 2:00 p.m. on August 19, 2026, and may be submitted as sealed parcels to the Procurement Division in Bartow, FL, or electronically via the Kiteworks portal. A mandatory registration form is required to receive addenda, and questions must be submitted to Colin Burke by August 12, 2026.
Completed Bid Sheet, Signature Acknowledgement, Bidders Incorporation Information, Drug-Free Workplace Form, Non-Collusion Affidavit, Insurance Certificates, Affidavit Certification Immigration Laws, E-Verify Certification
Overall low bid for all items combined, responsive and responsible bidder status, quality of performance on previous projects, ability to fulfill contract, financial resources
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Summary
Polk County, Florida is soliciting bids under Bid Number 26-351 for the printing and delivery of business cards.
The scope of work includes providing all necessary labor, materials, equipment, and supplies to produce standard 2" x 3.5" business cards on 80# Cougar cover stock (or equivalent) with full-color printing. Bidders must provide pricing for both single-sided and double-sided printing in quantities of 250, 500, 1,000, and 2,000 units. The contract term runs from the date of award through August 31, 2029, with an estimated annual usage of $13,000 based on prior terms. Bids are due by 2:00 p.m. on August 19, 2026, and may be submitted as sealed parcels to the Procurement Division in Bartow, FL, or electronically via the Kiteworks portal. A mandatory registration form is required to receive addenda, and questions must be submitted to Colin Burke by August 12, 2026.
EVALUATION CRITERIA
5- Overall low bid for all items combined
- Responsive and responsible bidder status
- Quality of performance on previous projects
- Ability to fulfill contract
- Financial resources
REQUIRED DELIVERABLES
8- Completed Bid Sheet
- Signature Acknowledgement
- Bidders Incorporation Information
- Drug-Free Workplace Form
- Non-Collusion Affidavit
- Insurance Certificates
- Affidavit Certification Immigration Laws
- E-Verify Certification
REQUIRED ATTACHMENTS
10- Bid Registration
- Signature Acknowledgement
- Bidders Incorporation Information
- Drug-Free Workplace Form
- Non-Collusion Affidavit
- Insurance Requirements
- Affidavit Certification Immigration Laws
- E-Verify Certification
- Bid Sheet
- Exhibit A
- Submit to
- 330 West Church Street, Room 150, Bartow, Florida 33830
- Scope location
- Bartow, FL
Questions about this BID
How do I respond to this Bid from Polk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 330 West Church Street, Room 150, Bartow, Florida 33830. For questions, contact Colin Burke.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colin Burke at (863) 534-7670. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Bid Sheet, Signature Acknowledgement, Bidders Incorporation Information, Drug-Free Workplace Form, Non-Collusion Affidavit, Insurance Certificates, Affidavit Certification Immigration Laws, E-Verify Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall low bid for all items combined, responsive and responsible bidder status, quality of performance on previous projects, ability to fulfill contract, financial resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County?
All active and historical solicitations from Polk County are tracked and searchable. As a county agency, Polk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Registration, Signature Acknowledgement, Bidders Incorporation Information, Drug-Free Workplace Form, Non-Collusion Affidavit, Insurance Requirements, Affidavit Certification Immigration Laws, E-V. Review the full document from Polk County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.