Polk County Alexanders Ford Debris Removal Services RFP 2026
Polk CountyCounty · Polk County, NC- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Contract term
- 1 year
- Primary contact
- Bobby Arledge
- (828) 894-3301 ext 221
The 30-second brief
Polk County is seeking qualified Debris Contractors for Debris Removal along the Alexander's Ford Park Walking Trail for FEMA Project 803888, Category A Debris Removal related to Hurricane Helene.
Preliminary Work Plan, Daily equipment/personnel dispatch, Daily activity logs, Unit rate tickets, Load tickets, And debris reports, Leaner/Hanger documentation and logs, Final debris removal report
Technical Approach & Understanding of Conservation Easement Restrictions, Experience with FEMA PA Category A Debris Hauling (last 5 years), Qualifications of Key Personnel & Staffing Plan, Price, Past Performance / References
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Summary
Polk County is seeking qualified Debris Contractors for Debris Removal along the Alexander's Ford Park Walking Trail for FEMA Project 803888, Category A Debris Removal related to Hurricane Helene.
EVALUATION CRITERIA
Technical Approach & Understanding of Conservation Easement Restrictions, Experience with FEMA PA Category A Debris Hauling (last 5 years), Qualifications of Key Personnel & Staffing Plan, Price, Past Performance / References
REQUIRED DELIVERABLES
8- Preliminary Work Plan
- Daily equipment/personnel dispatch
- Daily activity logs
- Unit rate tickets
- Load tickets
- Debris reports
- Leaner/Hanger documentation and logs
- Final debris removal report
REQUIRED ATTACHMENTS
9- Cover Letter & Executive Summary
- Technical Proposal
- Completed Price Sheet
- Resumes of key personnel
- Three (3) references of similar FEMA Projects
- Certificates of Insurance
- Bonding Letter
- Completed federal forms (debarment, lobbying, etc.)
- Work Plan
- Submit to
- P.O. Box 308 (40 Court House St.), Columbus, NC 28722
- Scope location
- Columbus, NC
Questions about this RFP
How do I respond to this RFP from Polk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 308 (40 Court House St.), Columbus, NC 28722. For questions, contact Bobby Arledge.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Polk County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bobby Arledge at (828) 894-3301 ext 221. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preliminary Work Plan, Daily equipment/personnel dispatch, Daily activity logs, Unit rate tickets, Load tickets, And debris reports, Leaner/Hanger documentation and logs, Final debris removal report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach & Understanding of Conservation Easement Restrictions, Experience with FEMA PA Category A Debris Hauling (last 5 years), Qualifications of Key Personnel & Staffing Plan, Price, Past..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County?
All active and historical solicitations from Polk County are tracked and searchable. As a county agency, Polk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter & Executive Summary, Technical Proposal, Completed Price Sheet, Resumes of key personnel, Three (3) references of similar FEMA Projects, Certificates of Insurance, Bonding Letter, Complet. Review the full document from Polk County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, NC. Review the full solicitation for detailed scope requirements.