Polk County A&E Services for the New Kathleen Government Center RFP 26-290 2026
Polk CountyCounty · Bartow, FL- Due
- Jul 8, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Primary contact
- Brad Howard
- (863) 534-6757
The 30-second brief
Polk County is soliciting proposals for professional architectural and engineering (A&E) services for the design and construction of the new Kathleen Government Center located at 6895 Kathleen Road, Lakeland, FL. The project involves a 75,000 square-foot facility on a 27-acre site, including walking trails, green space, and a playground. The estimated construction budget is $32 million to $35 million within a total project budget of $40 million. Services include facility programming, site evaluation, master planning, schematic design, MEP engineering, structural engineering, civil engineering, and construction administration. The County utilizes a Construction Manager at Risk (CMAR) delivery method. Proposals are evaluated based on project approach, experience, personnel, local entity status, and W/MBE certification. A mandatory pre-proposal meeting was held June 9, 2026. The final submission deadline was extended via addendum to July 8, 2026, prior to 2:00 P.M.
Executive Summary, Project Approach, Project Schedule, Experience and Personnel, Organizational Chart, Resumes, Sub-consultant Information, W/MBE Documentation, Past Performance Surveys
Approach to Project (35 points), Experience/Expertise/Personnel (35 points), Local Entity (5 points), W/MBE Certification (5 points), Interaction with County/Regulatory Staff (5 points), Timely Completion (5 points), Surveys of Past Performance (10 points)
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Summary
Polk County is soliciting proposals for professional architectural and engineering (A&E) services for the design and construction of the new Kathleen Government Center located at 6895 Kathleen Road, Lakeland, FL. The project involves a 75,000 square-foot facility on a 27-acre site, including walking trails, green space, and a playground.
The estimated construction budget is $32 million to $35 million within a total project budget of $40 million. Services include facility programming, site evaluation, master planning, schematic design, MEP engineering, structural engineering, civil engineering, and construction administration. The County utilizes a Construction Manager at Risk (CMAR) delivery method. Proposals are evaluated based on project approach, experience, personnel, local entity status, and W/MBE certification. A mandatory pre-proposal meeting was held June 9, 2026. The final submission deadline was extended via addendum to July 8, 2026, prior to 2:00 P.M.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Executive Summary
- Project Approach
- Project Schedule
- Experience and Personnel
- Organizational Chart
- Resumes
- Sub-consultant Information
- W/MBE Documentation
- Past Performance Surveys
REQUIRED ATTACHMENTS
4- Affidavit Certification Immigration Laws
- E-Verify Certification
- Proposers Incorporation Information
- Performance Surveys
- Submit to
- 330 West Church Street, Room 150, Bartow, FL 33830
- Scope location
- Lakeland, FL
- Projected sq ft
- 75,000 sq ft
Questions about this RFP
How do I respond to this RFP from Polk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 330 West Church Street, Room 150, Bartow, FL 33830. For questions, contact Brad Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Polk County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Howard at (863) 534-6757. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Project Approach, Project Schedule, Experience and Personnel, Organizational Chart, Resumes, Sub-consultant Information, W/MBE Documentation, Past Performance Surveys. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach to Project (35 points), Experience/Expertise/Personnel (35 points), Local Entity (5 points), W/MBE Certification (5 points), Interaction with County/Regulatory Staff (5 points), Timely Comple..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County?
All active and historical solicitations from Polk County are tracked and searchable. As a county agency, Polk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit Certification Immigration Laws, E-Verify Certification, Proposers Incorporation Information, Performance Surveys. Review the full document from Polk County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakeland, FL. The total projected area is 75000 sq ft. Review the full solicitation for detailed scope requirements.