Pleasanton Unified School District Field Renovations Project RFP 2025-26.07 - Harvest Park Middle School
Pleasanton UnifiedSchool · Pleasanton, CA- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 6, 2025
- Primary contact
- Mary Fitzpatrick
The 30-second brief
Pleasanton Unified School District is seeking proposals from qualified firms for the Harvest Park Middle School Field Renovations Project (#2025-26.07) using a lease-leaseback structure. The scope of work includes constructability review, value engineering, master scheduling, cost estimating, and construction of a 6-lane track (~53,053 sf), 77,550 sf of synthetic turf, stormwater treatment areas, shade trees, and natural turf soccer/kick-ball fields. The project estimate is $5,514,893. Respondents must be prequalified via PQBids.com and registered with the DIR. A non-mandatory informational meeting is scheduled for October 16, 2025, at the school flagpole. Proposals are due by November 6, 2025, with construction completion targeted for July 17, 2026.
Statement of Qualifications (SOQ), Proposal, Executive Summary, Table of Contents, Cover Letter, Respondent Information, Methods and Strategic Plan, Prior Relevant Experience, Contracting History, Pricing and Contingency, Insurance Letter, Assurances, Comments to Form of Agreement
Conflict of Interest (Pass/Fail), Safety (10 points), Form of Agreement (10 points), Technical Expertise (20 points), Price Points (40 points), Staffing (15 points), Schedule/Liquidated Damages (8 points), Claims/Litigation (17 points)
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Summary
Pleasanton Unified School District is seeking proposals from qualified firms for the Harvest Park Middle School Field Renovations Project (#2025-26.07) using a lease-leaseback structure.
The scope of work includes constructability review, value engineering, master scheduling, cost estimating, and construction of a 6-lane track (~53,053 sf), 77,550 sf of synthetic turf, stormwater treatment areas, shade trees, and natural turf soccer/kick-ball fields. The project estimate is $5,514,893. Respondents must be prequalified via PQBids.com and registered with the DIR. A non-mandatory informational meeting is scheduled for October 16, 2025, at the school flagpole. Proposals are due by November 6, 2025, with construction completion targeted for July 17, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Statement of Qualifications (SOQ)
- Proposal
- Executive Summary
- Table of Contents
- Cover Letter
- Respondent Information
- Methods and Strategic Plan
- Prior Relevant Experience
- Contracting History
- Pricing and Contingency
- Insurance Letter
- Assurances
- Comments to Form of Agreement
REQUIRED ATTACHMENTS
6- Appendix A (Project Description)
- Appendix B (Form of Agreement)
- Appendix C-1 (Non-Collusion Declaration)
- Appendix C-2 (Iran Contracting Act Certification)
- Appendix C-3 (Off-Road Diesel-Fueled Fleet Certification)
- Appendix C-4 (Allowable General Condition Costs)
REQUIRED STAFFING
13- Submit to
- Google Form 2025-26.07 Bid Submission Form
- Scope location
- Pleasanton, CA
- Projected sq ft
- 132,353 sq ft
- Reported agency
- Pleasanton Unified School District
Questions about this RFP
How do I respond to this RFP from Pleasanton Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Google Form 2025-26.07 Bid Submission Form. For questions, contact Mary Fitzpatrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pleasanton Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Fitzpatrick. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Superintendent, Foreman, Operations Manager, Project Manager, Project Engineer, Home Office Engineer, Scheduling Engineer, Field Engineer, Draftsman/Detailer, Field Accountant, Timekeeper/Checker, Secretarial/Clerk Typist, Safety & E.E.O. officer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications (SOQ), Proposal, Executive Summary, Table of Contents, Cover Letter, Respondent Information, Methods and Strategic Plan, Prior Relevant Experience, Contracting History, Pricing and Contingency, Insurance Letter, Assurances, Comments to Form of Agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conflict of Interest (Pass/Fail), Safety (10 points), Form of Agreement (10 points), Technical Expertise (20 points), Price Points (40 points), Staffing (15 points), Schedule/Liquidated Damages (8 poi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pleasanton Unified?
All active and historical solicitations from Pleasanton Unified are tracked and searchable. As a school agency, Pleasanton Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Project Description), Appendix B (Form of Agreement), Appendix C-1 (Non-Collusion Declaration), Appendix C-2 (Iran Contracting Act Certification), Appendix C-3 (Off-Road Diesel-Fueled Flee. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pleasanton Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pleasanton, CA. The total projected area is 132353 sq ft. Review the full solicitation for detailed scope requirements.