Pleasant Valley Recreation & Park District - District-Wide Printer Services and Equipment Solutions RFP (2026)
Pleasant Valley Recreation And Park DistrictSpecial District · Camarillo, CA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 7, 2026
- Primary contact
- Alison Bohorquez
- (805) 482-1996
The 30-second brief
The Pleasant Valley Recreation & Park District is seeking proposals from qualified firms to provide printer-related services, maintenance, supplies, and equipment leasing solutions across multiple District facilities including the Community Center Park Administration Building, Senior Center, Aquatic Center, and Park Office. Vendors may submit a Base Proposal for maintenance services, Alternate Proposal #1 for supplies and maintenance with cost-per-print or bundled pricing, or Alternate Proposal #2 for full-service managed print solutions including high-volume copier leasing. Minimum system requirements for leased equipment include 51+ ppm color and 55+ ppm B&W printing, single-pass duplex scanning, booklet stapler finisher, and 8GB RAM. Proposals are due by October 9, 2026, at 5:00 PM PDT, with an optional walk-through scheduled for September 18, 2026.
Base Proposal (Maintenance Services), Alternate Proposal #1 (Supplies and Maintenance), Alternate Proposal #2 (Supplies, Maintenance, And Equipment Leasing), High-volume copier lease, Maintenance and repair services, Toner and supplies provisioning
Understanding of Scope of Work and Proposed Approach (25 points), Cost and Pricing Structure including Base and Alternate Bids (15 points), Demonstrated Experience in Providing Similar Services (25 points), Qualifications and Experience of Key Staff (20 points), References & Past Performance (15 points)
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Summary
The Pleasant Valley Recreation & Park District is seeking proposals from qualified firms to provide printer-related services, maintenance, supplies, and equipment leasing solutions across multiple District facilities including the Community Center Park Administration Building, Senior Center, Aquatic Center, and Park Office.
Vendors may submit a Base Proposal for maintenance services, Alternate Proposal #1 for supplies and maintenance with cost-per-print or bundled pricing, or Alternate Proposal #2 for full-service managed print solutions including high-volume copier leasing. Minimum system requirements for leased equipment include 51+ ppm color and 55+ ppm B&W printing, single-pass duplex scanning, booklet stapler finisher, and 8GB RAM. Proposals are due by October 9, 2026, at 5:00 PM PDT, with an optional walk-through scheduled for September 18, 2026.
EVALUATION CRITERIA
Understanding of Scope of Work and Proposed Approach (25 points), Cost and Pricing Structure including Base and Alternate Bids (15 points), Demonstrated Experience in Providing Similar Services (25 points), Qualifications and Experience of Key Staff (20 points), References & Past Performance (15 points)
REQUIRED DELIVERABLES
6- Base Proposal (Maintenance Services)
- Alternate Proposal #1 (Supplies and Maintenance)
- Alternate Proposal #2 (Supplies, Maintenance, And Equipment Leasing)
- High-volume copier lease
- Maintenance and repair services
- Toner and supplies provisioning
REQUIRED ATTACHMENTS
6- Transmittal Letter
- Description and Qualifications of the Firm
- Staffing
- References
- Scope of Work
- Project Budget & Other Financial Information
- Submit to
- Administrative Office, Pleasant Valley Recreation & Park District, Attn: Alison Bohorquez, 1605 E. Burnley Street, Camarillo, CA 93010
- Scope location
- Camarillo, CA
- Reported agency
- Pleasant Valley Recreation & Park District
Questions about this RFP
How do I respond to this RFP from Pleasant Valley Recreation And Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administrative Office, Pleasant Valley Recreation & Park District, Attn: Alison Bohorquez, 1605 E. Burnley Street, Camarillo, CA 93010. For questions, contact Alison Bohorquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pleasant Valley Recreation And Park District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alison Bohorquez at (805) 482-1996. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Proposal (Maintenance Services), Alternate Proposal #1 (Supplies and Maintenance), Alternate Proposal #2 (Supplies, Maintenance, And Equipment Leasing), High-volume copier lease, Maintenance and repair services, Toner and supplies provisioning. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of Scope of Work and Proposed Approach (25 points), Cost and Pricing Structure including Base and Alternate Bids (15 points), Demonstrated Experience in Providing Similar Services (25 po..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pleasant Valley Recreation And Park District?
All active and historical solicitations from Pleasant Valley Recreation And Park District are tracked and searchable. As a special district agency, Pleasant Valley Recreation And Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Description and Qualifications of the Firm, Staffing, References, Scope of Work, Project Budget & Other Financial Information. Review the full document from Pleasant Valley Recreation And Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Camarillo, CA. Review the full solicitation for detailed scope requirements.