Petersburg City Public Schools - Professional Accounting Services - RFP 27-004 (2026)
Petersburg City Public SchoolsSchool · Petersburg, VA- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Lorie Newton
- (804) 732-0510
The 30-second brief
Petersburg City Public Schools (PCPS) is seeking proposals from qualified CPA firms or consulting firms led by CPAs to provide comprehensive professional accounting services, including monthly and year-end close support, audit preparation and liaison, grant and compliance accounting, policy, process, and internal controls documentation, budget support and reporting, and systems and data management. The selected firm will provide on-site and remote support across 9 school buildings serving approximately 4,200 students in Petersburg, Virginia. The contract term is one year with four additional one-year renewal options. Proposals are due by October 15, 2026, at 4:00 P.M. Inquiries must be received by October 8, 2026. Evaluation criteria include demonstrated ability, approach and methodology, qualifications and capacity, experience of proposed personnel, and proposed schedule, each weighted at 20%.
Written monthly close package (trial balance, Reconciliations, Variance analysis); Annual School Report (ASR) and Required Local Match (RLM) compliance documentation; Audit-ready workpapers and supporting schedules; Grant reconciliations, Reimbursement packages, And compliance reports; Written policies, Procedures, And Standard Operating Procedures (SOPs); Monthly budget-to-actual reports; Bank reconciliations; Written internal controls assessment and remediation plan; Quarterly progress reports; Knowledge transfer plan and documentation
Demonstrated ability to comprehensively perform all services detailed in the RFP (20), Offeror’s approach/methodology employed in performing accounting services (20), Overall Qualifications and capacity of the firm to perform the services required (20), Experience and qualifications of the proposed personnel assigned to provide the services (20), Proposed schedule for performing services indicating the ability to meet required deadlines (20)
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Summary
Petersburg City Public Schools (PCPS) is seeking proposals from qualified CPA firms or consulting firms led by CPAs to provide comprehensive professional accounting services, including monthly and year-end close support, audit preparation and liaison, grant and compliance accounting, policy, process, and internal controls documentation, budget support and reporting, and systems and data management.
The selected firm will provide on-site and remote support across 9 school buildings serving approximately 4,200 students in Petersburg, Virginia. The contract term is one year with four additional one-year renewal options. Proposals are due by October 15, 2026, at 4:00 P.M. Inquiries must be received by October 8, 2026. Evaluation criteria include demonstrated ability, approach and methodology, qualifications and capacity, experience of proposed personnel, and proposed schedule, each weighted at 20%.
EVALUATION CRITERIA
Demonstrated ability to comprehensively perform all services detailed in the RFP (20), Offeror’s approach/methodology employed in performing accounting services (20), Overall Qualifications and capacity of the firm to perform the services required (20), Experience and qualifications of the proposed personnel assigned to provide the services (20), Proposed schedule for performing services indicating the ability to meet required deadlines (20)
REQUIRED DELIVERABLES
10- Written monthly close package (trial balance, Reconciliations, Variance analysis)
- Annual School Report (ASR) and Required Local Match (RLM) compliance documentation
- Audit-ready workpapers and supporting schedules
- Grant reconciliations, Reimbursement packages, And compliance reports
- Written policies, Procedures, And Standard Operating Procedures (SOPs)
- Monthly budget-to-actual reports
- Bank reconciliations
- Written internal controls assessment and remediation plan
- Quarterly progress reports
- Knowledge transfer plan and documentation
REQUIRED ATTACHMENTS
Cover sheet, Attachment A – Virginia State Corporation Commission (SCC) Registration Information form, addenda acknowledgment, introduction letter, executive summary, description of services, statement of qualifications and capacity, key individuals with resumes, minimum of three references, Attachment C – Proprietary/Confidential Information Identification
- Submit to
- Petersburg City Public Schools Procurement Department, 255 South Boulevard East, Petersburg, VA 23805-2700 and electronically via eVA
- Duration
- 12 months
- Scope location
- Petersburg, VA
Questions about this RFP
How do I respond to this RFP from Petersburg City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Petersburg City Public Schools Procurement Department, 255 South Boulevard East, Petersburg, VA 23805-2700 and electronically via eVA. For questions, contact Lorie Newton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Petersburg City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lorie Newton at (804) 732-0510. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written monthly close package (trial balance, Reconciliations, Variance analysis); Annual School Report (ASR) and Required Local Match (RLM) compliance documentation; Audit-ready workpapers and supporting schedules; Grant reconciliations, Reimbursement packages, And compliance reports; Written polic. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated ability to comprehensively perform all services detailed in the RFP (20), Offeror’s approach/methodology employed in performing accounting services (20), Overall Qualifications and capaci..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Petersburg City Public Schools?
All active and historical solicitations from Petersburg City Public Schools are tracked and searchable. As a school agency, Petersburg City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover sheet, Attachment A – Virginia State Corporation Commission (SCC) Registration Information form, addenda acknowledgment, introduction letter, executive summary, description of services, statemen. Review the full document from Petersburg City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Petersburg, VA. Review the full solicitation for detailed scope requirements.