PenMet Parks Document Retention System Development RFP No. IT-2026-001
Peninsula Metropolitan Park DistrictSpecial District · Gig Harbor, WA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 22, 2026
- Duration
- 24 months
- Primary contact
- Jeff Foster
The 30-second brief
PenMet Parks is soliciting proposals for a Document Retention System to comply with Washington State CORE requirements. The project involves assessing and configuring M365, SharePoint, and OneDrive over an 18-24 month period.
Document Retention System, Documentation, Training materials, Scripts, Migration process demonstration
Experience with Washington State Public Records Requirements (25%), Experience in M365/SharePoint/OneDrive (25%), Training materials development (20%), Coordination with IT/MSP (10%), Ongoing support (10%), Documentation (10%)
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Summary
PenMet Parks is soliciting proposals for a Document Retention System to comply with Washington State CORE requirements. The project involves assessing and configuring M365, SharePoint, and OneDrive over an 18-24 month period.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Document Retention System
- Documentation
- Training materials
- Scripts
- Migration process demonstration
REQUIRED ATTACHMENTS
5- Cover letter
- Company history and experience
- Key project personnel qualifications
- References
- Fee proposal
REQUIRED STAFFING
key personnel
- Submit to
- [email protected]
- Scope location
- Gig Harbor, WA
- Reported agency
- PenMet Parks
Questions about this RFP
How do I respond to this RFP from Peninsula Metropolitan Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jeff Foster.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Peninsula Metropolitan Park District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Foster. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Document Retention System, Documentation, Training materials, Scripts, Migration process demonstration. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with Washington State Public Records Requirements (25%), Experience in M365/SharePoint/OneDrive (25%), Training materials development (20%), Coordination with IT/MSP (10%), Ongoing support..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Peninsula Metropolitan Park District?
All active and historical solicitations from Peninsula Metropolitan Park District are tracked and searchable. As a special district agency, Peninsula Metropolitan Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 24 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Company history and experience, Key project personnel qualifications, References, Fee proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Peninsula Metropolitan Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gig Harbor, WA. Review the full solicitation for detailed scope requirements.